Records Coordinator

Posted Thursday, May 14, 2026 at 4:00 AM Location: NYC Office (100% in the office) About the Role: We are seeking a skilled Records Coordinator to accurately file/scan the firm’s business and client‑related electronic and paper records. Qualifications 1+ years of experience in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or detail‑oriented position A High School Diploma or equivalent (Associates Degree preferred) Exceptional attention to detail and work product accuracy Experience with NetDocuments or other document/records management software (preferred) PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel) Strong workload prioritization, multi‑tasking, and organization skills Excellent verbal and written communication skills; ability to respond to timely requests and concerns in a professional manner Responsibilities Enter accurate file and document information into a records management database Save and profile emails and attached electronic documents pertaining to client matters Scan, save, and inventory hard‑copy documents utilizing various equipment (high‑speed scanner, multi‑function device) Perform day‑to‑day scanning of mail/records along with ECFs (Electronic Case Files) into the document management system Provide back‑up support to Office Services such as answering phones, greeting clients and visitors, hospitality set‑ups, coordinating food and beverage set‑ups and visitor access for meetings, and general office, conference room, reception area and pantry maintenance Upload Radiology CDs into network drives for client matters Locate, retrieve, and distribute records from offsite storage facility as requested Process files/boxes for transfer to offsite storage facility Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents Create files (Redweld expanding files) for new matters; file documents accordingly Perform document searches in document management system and hard‑copy files for case teams upon request Success Traits Demonstrate consistent logic, rationality, and objectivity in decision making Exhibit conscientiousness, dedication, self‑discipline, and a sense of responsibility Believe in the firm’s core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and engagement Enjoy working with diverse personalities within various levels of the firm Are comfortable working in the office every day Salary and Hours Salary information will vary depending upon relevant experience, geographic location, and weekly hour schedule. The anticipated weekly schedule for the Records Coordinator in New York City is 40 hours per week. Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer. The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non‑discrimination provisions including non‑discrimination on the basis of prior criminal conviction and prior arrest. #J-18808-Ljbffr