Records Coordinator

Location NYC Office (100% in the office) Are you a detail-oriented, organized, hard worker? Do you have file, records clerk/coordinator, or data entry experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years? Position Summary We are looking for a Records Coordinator to accurately file and scan the firm’s business and client‑related electronic and paper records. Qualifications 1+ years of experience working in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or a detail‑oriented position A high school diploma or equivalent (associate’s degree preferred) Exceptional attention to detail and work product accuracy Experience with NetDocuments or other document/records management software (preferred) PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel) Strong workload prioritization, multi‑tasking, and organization skills Excellent verbal and written communication skills; ability to respond to timely requests and concerns in a professional manner Responsibilities Enter accurate file and document information into a records management database Save and profile emails and attached electronic documents pertaining to client matters Scan, save, and inventory hard copy documents utilizing various equipment (high speed scanner, multi‑function device) Perform day‑to‑day scanning of mail/records along with ECFs (Electronic Case Files) into the document management system Provide day‑to‑day backup support to Office Services such as answering phones, greeting clients and visitors, hospitality setup, coordinating food and beverage setup and visitor access for meetings, and general office, conference room, reception area and pantry maintenance Upload radiology CDs into network drives for client matters Locate, retrieve, and distribute records from offsite storage facility as requested Process files/boxes for transfer to offsite storage facility Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents Create files (Redweld expanding files) for new matters; file documents accordingly Perform document searches in document management system and hard copy files for case teams upon request Success Qualities Demonstrate consistent logic, rationality, and objectivity in decision making Exhibit conscientiousness, dedication, self‑discipline, and a sense of responsibility Believe in the firm’s core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and engagement Enjoy working with diverse personalities within various levels of the firm Are comfortable working in the office every day Salary and Hours Salary information will vary depending on relevant experience, geographic location, and weekly schedule. The anticipated weekly schedule for the Records Coordinator in New York City is 40 hours per week. Agency Hiring Policy Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement may reach out to our internal recruitment team at View email address on click.appcast.io to inquire about potential collaboration. EEO Statement Harris Beach Murtha is committed to an inclusive environment and welcomes applications from diverse candidates with varied backgrounds and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer. #J-18808-Ljbffr