Document Control Specialist

Responsibilities The Document Control Specialist is responsible for managing, organizing, tracking, and maintaining project documents and records to ensure accuracy, compliance, accessibility, and version control. This role serves as the central point of coordination for document management processes across departments, ensuring that all controlled documents are properly reviewed, approved, distributed, stored, and retained according to company policies and regulatory requirements. Maintain and administer the project's document control system Create, organize, file, archive, and retrieve electronic and hard‑copy documents Ensure all documents are properly categorized, indexed, and stored according to company standards Monitor document workflows and ensure timely review, approval, and distribution Manage document revisions and maintain version control to ensure only current documents are in circulation Track document status and provide updates to stakeholders as needed Records Retention & Compliance Maintain document retention schedules and ensure compliance with company policies and regulatory requirements Archive obsolete documents while preserving required historical records Ensure confidentiality and security of sensitive company information Process Improvement Identify opportunities to improve document management processes and workflows Develop and maintain document control procedures, work instructions, and templates Assist with implementation and optimization of document management software and systems Train employees on document control procedures and best practices Requirements High School diploma or GED required; Associate's degree in Business Administration, Project Management, Information Management, or a related field preferred Minimum of 2 years of experience in document control, records management, project administration, or a related administrative role Experience managing large volumes of documentation with a high degree of accuracy Excellent organizational and time management skills Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint Strong written and verbal communication skills Strong attention to detail and commitment to accuracy Ability to maintain confidentiality and handle sensitive information Preferred Experience Experience in manufacturing, engineering, construction, mining, industrial operations, or project-based environments Experience with electronic document management systems (EDMS) Experience with ERP systems such as NetSuite Experience with supporting multi-site operations Familiarity with ISO standards and quality management systems Knowledge of records retention requirements and compliance standards Benefits We offer comprehensive benefits including medical, dental, vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave. Compensation The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future. Equal Opportunity Employer Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. #J-18808-Ljbffr