INTERNAL OAG - Communications | Executive Assistant II - III | 26-0591 | CURRENT OAG EMPLOYEES ONLY

Organization Office of the Attorney General (OAG) Primary Location Texas — Austin (Constituent Affairs, 300 W. 15th St, Austin 78701) Job Office and Administrative Support Employee Status Regular Schedule State Job Code: 0162 0164 Salary Admin Plan: B Grade: 19 21 Salary (Pay Basis) $6,000.00 – $6,666.67 (Monthly) Number of Openings 1 Overtime Status Exempt General Description The Office of the Attorney General (OAG) is seeking an office professional experienced in a wide range of administrative duties to support the day‑to‑day operations of the Communications, Legal Recruitment, and Legal Strategy Divisions. This position will work closely with the manager of these divisions to identify and facilitate essential tasks in an often fast‑paced environment. OAG is a large state agency with over 4,000 employees and provides exemplary legal representation in diverse areas of law. Employees enjoy excellent benefits and opportunities to make a positive difference in the lives of Texans. Essential Position Functions Supports the Communications, Legal Recruitment, and Legal Strategy Divisions with administrative duties, to include: Submits procurement requests and manages purchase renewals Coordinates work‑related travel and prepares travel vouchers and related documentation Manages division inventory and submits bi‑monthly and annual reports Coordinates and maintains division’s official records in compliance with the agency’s Records Retention Schedule and records management requirements Orders and maintains division supplies Enters data pertaining to the agency law clerk program Assists with personnel actions such as scheduling interviews and orientation for new employees Routes and coordinates external outreach requests Drafts and routes executive approval memos Acts as the division’s safety officer and submits quarterly reports Submits work orders and building maintenance requests Attends office manager meetings and trainings May perform other related duties as required to meet the ongoing needs of the divisions Maintains relevant knowledge necessary to perform essential job functions Attends work regularly in compliance with the agreed‑upon work schedule Ensures security and confidentiality of sensitive and/or protected information Complies with all agency policies and procedures, including those pertaining to ethics and integrity Qualifications Minimum Qualifications for Executive Assistant II Education: Graduation from high school or equivalent Education: Bachelor’s degree from an accredited college or university; or experience in office management, executive assistant, administrative assistant, project manager, or legal assistant may be substituted on a year‑for‑year basis. Experience: Four years of full‑time experience in legal assistant, office manager, executive assistant, project management, or administrative support. Knowledge of Microsoft Word, Teams, Outlook, Excel. Attention to detail to ensure tasks are completed thoroughly and correctly. Strong organizational skills with the ability to multitask and prioritize responsibilities effectively. Superior written and verbal communication skills. Sound judgment and effective decision‑making ability. Ability to handle stressful situations. Professionalism, honesty, reliability, respect, and integrity at all times. Ability to receive and respond positively to direction and constructive feedback. Ability to work cooperatively with others in a professional office environment. Excellent punctuality and attendance. Discretion and confidentiality in handling sensitive information. Work in person at the assigned OAG work location, performing all tasks at the designated workspace and collaborating, training, or mentoring coworkers during the work week. Arrange for personal transportation for business‑related travel. Work more than 40 hours as needed and in compliance with the FLSA. Lift and relocate up to 30 lbs. Travel (including overnight travel) up to 5 % of the time. Additional Qualifications for Executive Assistant III Two (2) additional years of full‑time experience in legal assistant, office manager, executive assistant, project management, or administrative support. How to Apply To apply for this position, submit an electronic application through CAPPS Recruit. A State of Texas application must be completed; paper applications are not accepted. The application may be subject to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information is available at Equal Opportunity Employer The OAG is an equal opportunity employer. #J-18808-Ljbffr Centralized Accounting and Payroll/Personnel System