Executive Personal Assistant

Executive Personal Assistant (In-office Mon‑Fri, Austin, TX) Location: Austin, TX (Tarrytown residence + Downtown office) Flighty is a 6‑year‑old, profitable, category‑leading travel technology company. The Founder & CEO is seeking a world‑class Executive Personal Assistant to provide seamless, in‑person support across business operations, household management, and personal life logistics. This role is ideal for a highly detail oriented operator who enjoys fastidious execution across a wide variety of tasks, anticipates needs before they arise, is excellent at using intuition to follow instructions and takes full ownership of outcomes. Executive & Professional Support Document & Knowledge Management: Maintain clean, well‑structured internal systems - Drive, Docs, Sheets, SOPs, workflow templates. Light Content & Design: Draft polished internal and external communications in the CEO’s succinct tone; prepare clean slide decks and one‑pagers that reflect Flighty’s brand. Project Management: Run checklists across CEO initiatives, track deadlines, monitor execution, and ensure no task slips. Inbox Management: Triage emails, draft responses, create templates, elevate only when necessary; maintain exceptionally tight response times. Travel Coordination: Coordinate with the family and business travel agent to plan detailed domestic/international travel; create briefs, itineraries, contingencies, packing lists; ensure the CEO is always prepared. Meeting Prep & Follow‑Through: Prepare pre‑reads, talking points, research summaries, and post‑meeting follow‑up notes. Calendar Ownership: Design a highly intentional, priority‑driven schedule; protect focus time; sequence days for maximum productivity. Company Operations Coordinate cross‑functional priorities with the team across the globe. Assist with team events, planning off‑sites, customer events, and light HR operations. Support early operations for side projects, launches, or new initiatives. Research deep‑dive topics quickly and present clear, concise options. Personal & Lifestyle Support Coordinate personal appointments (medical, fitness, wellness) and manage day‑to‑day admin: bills, mail, returns, DMV, travel docs, and online accounts. Source gifts, run errands, and handle light shopping. Support healthy routines and mental wellness. Plan occasional dinners, gatherings, and home‑hosted events - (Ongoing) Plan family travel, dining, and experiences. Research kids’ activities, camps, and tutors as needed. - Ongoing Household & Property: Oversee home vendors (cleaners, handyman, gardener, contractors) and coordinate maintenance and repairs across properties. Keep a single shared source of truth for schedules, checklists, and documentation. Oversee vehicle and boat logistics (maintenance, registration, detailing). (typically 1–2x/year). Financial & Administrative: Maintain organized records for LLCs, trusts, insurance, and personal files. Track receipts, expenses, and reimbursements, and produce a monthly spending summary. Liaise with accountant, financial advisor, and tax preparers. Support asset coordination as needed (signatures, closings, wires) (Ongoing). What Success Looks Like The CEO’s time, focus, and energy are protected and maximized. Home and office environments run smoothly with minimal input required. Travel, calendars, inboxes, and operations remain proactive - not reactive. Details are handled flawlessly; communication is clean, calm, and consistent. The EPA becomes a trusted partner, operating with full ownership and judgment. Must have qualifications 5+ years’ combined EA/PA experience, including direct support to a founder, C‑level executive, or HNW individual. Experience working at a startup, tech company, or within a founder’s life ecosystem. Long tenure in past roles; demonstrated loyalty, trustworthiness, and stability. High IQ + high EQ: calm, intuitive, anticipatory, tactful. Extremely organized, detail‑driven, reliable, and solution‑oriented. Self‑directed operator who thrives in an early‑stage or fast‑moving environment. Exceptional communicator - clear, concise, direct, and professional. Comfortable working in‑person, hands‑on, and providing lifestyle + family support. Must have: Driver’s license, ability to run local errands, and physical presence in Austin. Required Technical proficiency Familiar with or interested in flying and basic flight tracking. File & Knowledge Systems: Dropbox, Google Drive AI: Gemini or ChatGPT Travel Tools: Google Fl Nice to have technical proficiency: Slack Front (shared inbox) Project & Task Tools: Linear and Apple Reminders Scheduling Tools: Cal.com Mercury Banking App Store Connect (Apple) Figma or Keynote for simple one‑pagers and decks. Twitter LinkedIn In‑person role (non‑negotiable) in Tarrytown home (10%) + downtown office (90%). Exceptional attention to detail is non‑negotiable. The CEO values precision and quality over speed; he would always prefer the task be done slowly and correctly the first time rather than rushed with avoidable errors. A strong bias toward zero repeated mistakes - learn quickly, adjust systems, and ensure improvements stick. Proactive, high‑ownership mindset - brings solutions, not problems. Flexible, reliable, and able to respond and act outside traditional hours when reasonable. Discreet, professional, and committed to confidentiality. Low‑ego, team‑oriented, and aligned with the Founder’s pace and expectations. Compensation: $120,000-$150,000 annual salary, depending on experience. Flexible PTO + 10+ days off for Christmas New Apple hardware (computer + screen + iPhone) Eligible for industry‑leading performance bonus Eligible for accompanying CEO on 1‑3x annual exec retreats This role is designed for someone who wants to operate at the intersection of business, personal life management, and operational excellence. The right candidate will become an indispensable partner to the CEO and a central part of Client’s success. #J-18808-Ljbffr Bond Partners