FULL-TIME ADMINISTRATIVE PROFESSIONAL

OAG - Criminal Investigations | Administrative Assistant IV | 26-0520

Office of the Attorney General

Job: Office and Administrative Support

Schedule: Full-time

Overtime Status: Non-exempt

General Description: The Criminal Investigations Division is seeking an Administrative Assistant IV whose work will involve complex administrative support or technical program assistance work for the Child Exploitation Unit, Law Enforcement Division. Work involves dissemination information, maintain filing systems, data entry and administrative support work. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. As the State's law firm, the OAG provides exemplary legal representation in diverse areas of law. Prepares, edits, and distributes correspondence, reports statistical data, calls for service, spreadsheets, and documents.

Performs general office duties such as filing and maintaining a filing system, answering, and routing phone/emails, answers and routes calls, greets guests, routing and sorting unit mail and ordering and maintaining office supplies.

Prepares mailouts for unit employees

Coordinates meeting and prepares related materials.

Compiles and edits data for charts, graphs, and databases and prepares summaries or reports.

Manages and maintains schedules and travel arrangements for unit staff

Prepare and compile presentation and statistical materials

Case management open and closing unit cases

Assist with unit monthly inventory reporting.

Verifies location of equipment, tracks inventory information, prepares forms, completes spreadsheets, submits monthly/annual paperwork, and maintains files within the unit.

Prepares Public information Act (PIA) responses for the unit

Prepares detailed reports to The National Center for Missing & Exploited Children (NCMEC), Criminal Investigations Division (CID) management, Grants Administrations and State and Federal Agencies.

Assist division management as needed with special projects

Complies with all agency policies and procedures, including those pertaining to ethics and integrity

Graduation from high school or equivalent

Experience: Four years of full-time experience working in the following (or closely related) fields:

Knowledge of office practices and administrative procedures and criminal justice system

Skill in using Microsoft Office

Ability to work cooperatively with others in a professional office environment

Ability to provide excellent customer service

collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)

Ability to arrange for personal transportation for business-related travel

Ability to lift and relocate 30 lbs.

Ability to travel (including overnight travel) up to 5%

Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis:

Communicating with investigators and personnel from local, state, and federal law enforcement agencies

Knowledge: salesforce timekeeping & travel, Case Management system, Litify, Crimestar system, OAG policies and procedures and Salesforce Travel System.

Other Language: Ability to proficiently read, write, and speak Spanish

To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code.