Legal Assistant

Established law firm in Redwood City, CA has an immediate opening for a Legal Administrative Assistant to support a busy office. This Legal Administrative Assistant position is ideal for someone who brings strong organizational skills, office experience with strong attention to detail, and the confidence to take initiative in a fully on-site environment. The Legal Administrative Assistant will support daily administrative and legal support functions, with an emphasis on communication, scheduling, document preparation, and docket coordination.

Responsibilities

● Assisting attorneys, paralegals and office manager with a variety of tasks

● Downloading and imaging of correspondence and court pleadings and storing them electronically in the firm’s document management system

● Physical file creation and maintenance, including filing and organizing documents.

● Indexing pleading files, discovery files, and physical and electronic mail

● Retrieval of electronic and physical files upon request

● Responsible for backing up receptionist and office services

● Answering phones and delivering messages to appropriate people

● Entering check requests and expense reports in Chrome River

● Entering attorneys’ timesheets in Workspace Time Entry

● Receiving, entering and delivering mail and packages

● Assisting with catering requests and travel as needed for meetings and trials

● Maintaining and stocking the lunchroom and copy rooms

● Handling scanning and copy jobs

Qualifications:

● Candidate should have a minimum of 6 months of law office experience

● Must have excellent communication skills, attention to detail and the ability to work on multiple concurrent projects calmly and confidently in a friendly, fast-paced, team environment

● Computer savvy, familiar MS Office, basic document processing, Adobe, ECF/PACER, Records management programs (i.e., Legal Key, RM Admin Tool, Bartender), Excel would be a plus

● Must be detail oriented and have good word-processing skills

● Must be reliable, proactive, flexible and self-motivated