Administrative Assistant

Job Posting TitleAdministrative AssistantAgency452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.Supervisory OrganizationCarl Albert CMHCJob Posting End DateRefer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensationJob DescriptionBasic Purpose:Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.Job Type/Salary:One (1) VacancyApplication period: June 25, 2026 until filledFull-timeAnnual salary: $38,500 or $18.50 hourlyPrimary Working Hours: Monday-Friday, 8am-5pmFLSA Status: ExemptTypical Functions:The functions within this job family will vary by level and organization, but may include the following:Trains other staffAssigns projects to staff as needed; develops and places in operation special procedures.Initiates correspondence requiring knowledge of agency or program procedures and policies.Develops and maintains confidential or complex files.Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.May supervise subordinate staff.Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.Coordinates activities with internal and external customers.May establish educational and/or training programs.Interviews callers, arranges appointments, and handles office details.Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.Knowledge, Skills, and Abilities:Requirements at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. May also require knowledge of supervisory principles and practices.Education and Experience:Requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience.Special Requirements:Some positions within the Oklahoma Department of Mental Health may require frequent job-related travel.Benefit Highlights:ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents. Our benefits include:Generous state paid benefit allowance to help cover insurance premiumsA wide choice of health insurance plans with no pre-existing condition exclusions or limitationsFlexible spending accounts for health care expenses or dependent careEmployee assistance programs and health and fitness programs11 paid holidays15 days of vacation and 15 days of sick leave the first yearRetirement Savings Plan with a generous matchLongevity Bonus for years of serviceStudent Loan repayment optionsTraining opportunities for CEU requirementsAbout us: Operated by the Oklahoma Department of Mental Health and Substance Abuse Services, Carl Albert Community Mental Health Center (CACMHC) is a fully accredited 15-bed psychiatric hospital and outpatient clinic. Other CACMHC offices located in Southeastern Oklahoma are—Holdenville Satellite, Heavener Satellite, Hugo Satellite, Idabel Satellite, Stigler Satellite, Atoka Satellite and Ada PACT.CACMHC is committed to acknowledging and honoring differences in ethnic and other diverse groups of people. The agency recognizes the vital role this plays in the emotional well-being, identity, and therapeutic care of adults, children and families served, and will tolerate nothing less than respectful, thoughtful, empathic attitudes from its employees and consultants.CACMHC offers rewarding career opportunities for health care professionals in a progressive and dynamic psychiatric care facility and outpatient clinic.Drug and Alcohol Pre-employment and Pre-placement Testing: Upon a conditional offer of employment, applicants for safety sensitive positions shall be required to submit to urinalysis to test for drugs. Appointment to a safety sensitive position shall be contingent upon a negative drug test result.THIS AGENCY REQUIRES COVERAGE 24 HOURS, 7 DAYS PER WEEK. WORK HOURS AND LOCATION MAY VARY DEPENDING ON BUSINESS NECESSITY. EMPLOYEES MAY BE REQUIRED TO WORK WEEKENDS AND OVERTIME.Reasonable accommodation to individuals with disabilities may be provided upon request.An Equal Opportunity Employer.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact #J-18808-Ljbffr