Executive Secretaries and Administrative Assistants (Administrative Assistant)

Job Title

Pay Range: $27hr - $28hr

Requirement/Must Have:

• 1+ years of experience in administrative support or related field.
• Strong verbal and written communication skills.
• Excellent communication and presentation skills.
• Ability to communicate effectively with stakeholders.

Responsibilities:

• Check filings for deficiencies, calculating filing fees as needed.
• Scan paper submissions and issue ID numbers to filings.
• Update database and save files to shared drive following file-naming convention.
• Copy files from emails in Outlook and save to the shared drive as required.
• Rename PDF files per file-naming convention as required.
• Enter filings and update SharePoint site accurately for on-demand searches.
• Save files to folders and add notes to database and SharePoint site as needed.
• Email submitting attorneys for deficient filings using a template.
• Follow up on deficiencies as needed.

Skills:

• Good time management skills.
• Detail-oriented and organized.
• Ability to manage a large volume of email and electronic files without commingling.
• Ability to work quickly and accurately.
• Proficient in Microsoft Word, Adobe PDF, Microsoft Excel, Microsoft SharePoint, and Microsoft Outlook.

Qualification And Education:

• Bachelor's Degree preferred.