Corporate Paralegal/Legal Assistant

Job Description

About the job

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Position Overview

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We are seeking a highly organized, detail-oriented, and commercially minded Corporate Paralegal/Legal Assistant to support the Company’s legal and corporate functions. The ideal candidate has strong organizational skills, excellent attention to detail, and the ability to manage multiple matters and deadlines in a fast-paced financial services environment. Experience with corporate records, commercial contracts, financing transactions and legal entity management is strongly preferred.

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Key Responsibilities

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Corporate & Entity Management

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• Maintain and organize corporate records, including certificates of incorporation, bylaws, operating agreements, shareholder/member records, resolutions, consents, and organizational documents.
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• Assist with the formation, maintenance, qualification, and dissolution of domestic and international legal entities.
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• Maintain entity charts, ownership records, registered-agent information, and other corporate databases.
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• Prepare and coordinate board and shareholder/member resolutions, written consents, incumbency certificates, and other corporate approvals.
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• Coordinate annual filings, state registrations, good-standing certificates, and other corporate compliance requirements.
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• Assist with corporate governance matters and maintain accurate legal entity files.
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Contract & Transactional Support –

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• Assist attorneys with reviewing, organizing, and executing commercial agreements and other legal documents.
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• Prepare first drafts and routine revisions of agreements, notices, certificates, amendments, assignments, and other transactional documents.
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• Coordinate execution and delivery of agreements and maintain complete transaction closing files.
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• Assist with contract intake, review, approval, signature, and document-management processes.
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• Track contractual obligations, renewal dates, notice periods, and other important deadlines.
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• Maintain transaction checklists and ensure that required conditions to closing and post-closing requirements are satisfied.
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• Assist with tracking repayment, defaults, amendments, waivers, invoice payments, and other transaction-related matters.
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Legal & Regulatory Support

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• Assist with regulatory filings, licenses, registrations, and compliance documentation.
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• Maintain records relating to applicable corporate, financing, and regulatory requirements.
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• Assist with responses to diligence requests from counterparties, financial institutions, investors, auditors, regulators, and outside counsel.
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• Support internal compliance and legal projects as requested.
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Legal Operations

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• Maintain organized electronic and physical legal files and databases.
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• Manage legal calendars, deadlines, renewals, filings, and other time-sensitive matters.
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• Coordinate with outside counsel, registered agents, filing services, notaries, and other third-party providers.
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• Assist with improving legal department processes, templates, checklists, and document-management systems.
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• Maintain confidentiality of sensitive corporate, financial, transactional, and proprietary information.
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Qualifications

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• Bachelor’s degree, paralegal certificate, or equivalent relevant experience.
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• 2–5 years of corporate, commercial, transactional, or financial-services paralegal experience preferred.
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• Experience supporting corporate transactions and maintaining corporate records.
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• Strong understanding of corporate organizational documents and basic corporate governance concepts.
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• Experience with commercial contracts and transaction documentation.
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• Excellent written and verbal communication skills.
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• Exceptional attention to detail and organizational skills.
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• Ability to manage multiple matters simultaneously and meet deadlines.
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• Strong proficiency with Microsoft Office, Adobe Acrobat, and document-management systems.
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• Ability to work independently while exercising sound judgment regarding when to escalate matters to attorneys.
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• Strong sense of confidentiality, professionalism, and discretion.
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Compensation 50K- 80K annually depending on the experience

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