Dependency Discovery Unit - Forms and Records Analyst 3 (FRA3) - Region 4/Seattle

This listing closes on 8/26/2026 at 11:59 PM Pacific Time (US & Canada); Tijuana.

Employer

State of Washington

Salary

$51,600.00 - $69,348.00 Annually

Location

King County - Seattle - Downtown Business, WA

Job Type

Full Time - Permanent

Job Number

2026-06685

Department

Dept of Children, Youth, and Families

Division

CW Field Operations - Region 4

Opening Date

08/17/2026

Closing Date

8/26/2026 at 11:59 PM Pacific Time (US & Canada); Tijuana

Salary Information

The high end of the salary range, Step M is typically a longevity step

• Description
• Benefits
• Questions

Description

Our vision is to ensure that "Washington State's children and youth grow up safe and healthy thriving physically, emotionally, and educationally, nurtured by family and community." Job Title: Forms and Records Analyst 3 (FRA3) - Dependency Discovery Unit. Location : Seattle , WA Region 4 ( Region Map ). This position will involve a mix of telework and in-office work and will be based at the 500 1 st Ave S, Seattle, WA Office. This position requires travel to offices within Region 4 and travel for training, meetings, and conferences. Closes: 08/26/2026 Salary: $51,600 - $69,348 Annually. King County Premium: The salary listed does not include the additional 5% premium granted to all King County employees.

The Department of Children, Youth, and Families (DCYF) is seeking an attention-oriented Forms and Records Analyst 3 (FRA3) to join our Dependency Discovery Unit, responsible for processing and handling requests for discovery and the redaction of records for DCYF - Region 4. This position is a specialist in DCYF's discovery policies, records management systems, and business processes. This FRA3 will work with limited supervision and provide technical expertise and consultation to DCYF managers regarding the release and exemption of confidential information and records maintained by the department. If you have strong attention to detail and thrive on collaboration and teamwork, apply today to join our dynamic, mission-driven team in Region 4.

Click here to learn more about DCYF . The Opportunity: This position supports DCYF's records management system and reports to the Discovery Unit Supervisor. This position is responsible for coordinating the imaging of client and administrative records into the agency's electronic records storage system, ApplicationXtender (AX), and managing multiple record requests and complex record projects, which require record searches in multiple systems. This position will be expected to have advanced knowledge of systems to offset potential liability for the Department. This position performs quality assurance tasks to ensure records are accurately indexed and stored; serves as a specialist in records management systems and business processes; provides technical expertise; and consults staff across the State regarding confidential information and records. This position will conduct thorough searches for records to ensure records are collected and maintained. This FRA3 position is an expert in identifying, preserving, and protecting confidential and exempt information under Federal and State laws governing DCYF and the children and families DCYF serves. This position will serve as a consultant to management on records management practices.

Some of what you will get to do:

• Redact complete files in accordance with the redaction rules and all relevant RCWs as well as Federal laws and policies such as HIPAA.
• Prevent fiscal sanctions to the Department by responding in a timely and accurate manner to all Discovery requests from Social Service Specialists, the Attorney General's office, and the courts.
• Access the Agency Records Tracking System (ARRTS) program to determine the status of the request.
• Determine the protected and confidential information contained in the file.
• Redact files in accordance with redaction rules, laws, and policies.
• Manage and gather records in response to discovery requests from the Washington State Attorney General's office, attorneys, and internal DCYF employees.
• Receive requests for redaction from field office personnel.
• Accurately communicate record management policy and procedures to DCYF staff.
• Document the requests in the regional tracking systems (ARRTS, Smartsheet) for tasks to be performed.
• Upload redacted files into Application Extender.
• Provide direction and consultation to DCYF staff on preparing records for imaging and record retention.
• Send written responses to the requesting office when redactions are complete and the files are ready for distribution.
• Process and handle requests for Discovery in agency litigation.
• Mitigate the risk of court sanctions from improper record management or inaccessible records.

Required Qualifications:

Equivalent combination of education and experience totaling six (6) years in forms and records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.

OR

Two years as a Forms and Records Analyst 2 (FRA2).

OR

A Bachelor's degree in law, paralegal, social services, business administration, accounting, or a related field AND two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records management or customer service.

OR

An Associate's degree in law, paralegal, social services, business administration, accounting, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records management or customer service.

AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Experience in paralegal, forms and records management, or public disclosure may be substituted, year for year, for the required education.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Previous work experience with the Public Records Act and/or discovery processes.
• Good understanding of legal and court environments and deadlines.
• Previous work experience with DCYF administration records.
• Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint.
• Previous demonstrated working knowledge of DCYF policies, procedures, rules, and regulations.
• An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).
• Previous demonstrated skills in attention to detail and excellent organizational skills.
• Previous work experience in identifying, preserving, and protecting confidential and exempt information under federal and state laws.
• Previous work experience managing multiple record requests and complex record projects.
• Advanced knowledge of multiple records management systems.
• Previous demonstrated skill and ability to interact professionally with internal and external customers.
• Previous demonstrated skill and ability to work in a high-volume, diverse, and stressful environment.

How do I apply? In addition to completing the online application, please attach the following:

• Resume
• Copy of Transcripts (if applicable)
• Cover Letter

Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:

Benefits eligibility for this position may be different than what's listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit : Public Employee Benefits Board (PEBB) .

If you would like to request an accommodation throughout the application/interview process, contact DCYF Recruiter . If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at View phone number on click.appcast.io or email View email address on click.appcast.io . Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at View phone number on click.appcast.io.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22, or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, the individual will be required to provide their official discharge documentation, such as a DD Form 214, NGB Form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the Social Security Number before attaching any documents. For additional information on Veterans' Preference and guidance on how to determine if you are eligible, click here .

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

2026-06685

More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website . The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs . Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems ' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information . Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165 (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165 (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357-58-175 , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Parental Leave Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 01-07-2026

01 The following questions will be used to verify your qualifications. Any variation in your answers verified through the review process may delay your application. You will be asked to verify your education, work experience, and the information you have provided on your online application, including the responses to the questions below. Accuracy is essential.

• I have read and certify I understand the statement above.

02 Please choose how you meet the qualifications from the selections below.

• I have a minimum of two years (or more) as a Forms and Records Analyst 2. (FRA2)
• I am already an FRA3. (FRA3)
• I have completed a Bachelor's degree in law, paralegal, social services, business administration, accounting, or a related field AND I have two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records management or customer service.
• I have completed an Associate's degree in law, paralegal, social services, business administration, accounting, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records management or customer service.
• I have equivalent education and experience totaling six years in forms and records management, clerical duties associated with records management, public disclosure, or paralegal or customer service.
• I have none of the above.

03 Please briefly describe how you meet the required qualifications for this position. Please do not write "see application/resume/cover letter." 04 Please confirm the answer that describes your professional experience working in forms and records management, public disclosure, and records. (Please ensure that your application information accurately reflects the chosen option(s) below).

• I do not have this work experience in those areas.
• I have LESS than 1 year of experience.
• I have 1-2 years of experience.
• I have 2-3 years of experience.
• I have 3-4 years of experience.
• I have 4-5 years of experience.
• I have 5-6 years of experience.
• I have 6-7 years of experience.
• I have 7-8 years of experience.
• I have 8-9 years of experience.
• I have 9-10 years of experience.
• I have 11-14 years of experience.
• I have 15-19 years of experience.
• I have 20 years or MORE of this experience.

05 Please briefly describe how/where you gained the experience indicated in the previous questions. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter." 06 How many years of work experience do you have FAMLINK WaCompass, ACT, or AX?

• I do not have this experience.
• I have LESS than 1 year of experience.
• I have 1-2 years of experience.
• I have 2-3 years of experience.
• I have 3-4 years of experience.
• I have 4-5 years of experience.
• I have 5-6 years of experience.
• I have 6-7 years of experience.
• I have 7-8 years of experience.
• I have 8-9 years of experience.
• I have 9-10 years of experience.
• I have MORE than 10 years of experience.

07 Please briefly describe how/where you gained the experience indicated in the previous questions. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter." 08 Which of the following best describes your level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook)?

• I have LESS than 1 year of experience.
• I have 1-2 years of experience.
• I have 2-3 years of experience.
• I have 3-4 years of experience.
• I have 4-5 years of experience.
• I have 5-6 years of experience.
• I have 6-7 years of experience.
• I have 7-8 years of experience.
• I have 8-9 years of experience.
• I have 9-10 years of experience.
• I have MORE than 10 years of experience.
• I do not have this experience.

09 How many years of experience do you have preparing and scanning records using imaging software?

• I have LESS than 1 year of experience.
• I have 1 - 2 years of experience.
• I have 2 - 3 years of experience.
• I have 3 - 4 years of experience.
• I have 4 - 5 years of experience.
• I have 5 - 6 years of experience.
• I have 6 - 7 years of experience.
• I have 7 - 8 years of experience.
• I have 8 - 9 years of experience.
• I have 9 - 10 years of experience.
• I have MORE than 10 years of experience.
• I do not have this experience.

10 Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter." 11 Please select the areas you have work experience in and professional knowledge of. Choose one or several based on your knowledge, experience, and expertise.

• FamLink
• WaCompass
• ACT
• SharePoint
• ApplicationXtender (AX)
• Image Trust
• Agency Records Tracking System (ARRTS) program
• Discovery Requests
• Public Disclosure
• Redaction of records
• Forms and Records Management
• Imaging of client and administrative records
• Training staff on records management
• Conducting thorough record searches
• Knowledge of Federal and State laws governing DCYF
• Customer Service
• Clerical duties associated with records management
• Paralegal/Law/Accounting
• Previous work experience with the Public Records Act and/or discovery processes.
• Advanced knowledge of multiple records management systems
• Social Services
• Business Administration
• I have None of the above.

12 Which one of the following best describes your highest level of demonstrated working knowledge of DCYF policies, procedures, rules and regulations?

• Willing (Little or no experience or training regarding this competency, but interested and willing to learn).
• Developing (Developing knowledge and skills regarding this competency through completion of an employer sponsored training or higher education program, OR through at least 6 months of experience applying the competency in the workplace).
• Skilled (Successfully and regularly applied the competency in the workplace. Recognized by others as demonstrating ample knowledge and skills regarding the competency. Generally, this is achieved through 1 to 3 years of experience).
• Expert (Application of this competency is polished to excellence and is extensive in nature. Recognized by others as demonstrating exceptional knowledge and skills regarding this competency. Generally, this is achieved through 3 or more years of experience).
• None of the above

13 Please briefly describe how/where you gained the experience indicated in the previous questions. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter." 14 DCYF - How did you hear about this job opportunity?

• WorkSource Center or Website (WorkSourceWA.com)
• Washington State Employee Referral
• DCYF Employee Referral
• DCYF Jobs Page
• Monster
• College/university career fair or website
• LinkedIn
• Facebook
• VERG
• Advertisement
• CareerBuilder
• Diversity Jobs
• Handshake
• Movie Theatre
• Other

* Required Question

Employer

State of Washington

Address

View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

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