Executive Assistant II

Responsibilities Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities Maintain situational awareness, anticipating needs and proactively managing shifting demands Build trusted relationships across internal teams and external partners Develop effective systems for triaging requests, information flow, and resource allocation Manage complex, high-volume calendars across time zones Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility Act as gatekeeper and gateway — balancing access with focus time Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning Manage pre-travel briefing materials and ensure executives are always one step ahead Submit timely, accurate expense reports aligned with internal policy Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion Handle confidential information and decisions with integrity and tact Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting) Help translate big-picture priorities into actionable steps and ensure follow-through Improve and evolve internal workflows, templates, and processes Plan and execute key internal events including team offsites, executive reviews, and all-hands meetings Coordinate logistics, communications, guest management, and post-event follow-up Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events Track event budgets, success metrics, and feedback to continually improve future experiences Requirements 5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar) Demonstrated success operating with executive-level discretion, trust, and emotional intelligence Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, and Acrobat Proficiency with AI productivity tools (Claude, ChatGPT, or similar generative AI platforms) to enhance executive support capabilities Experience using AI tools for drafting communications, summarizing information, research, and workflow optimization Strong communication skills: written, verbal, and contextual Self-starter with strong prioritization skills and the ability to stay grounded under pressure Ability to adapt to flexible hours and travel schedules with the ability to travel as needed U.S. citizenship or permanent residency (Green Card) required. #J-18808-Ljbffr