Materials Coordinator

Materials Coordinator

Baylor Surgicare Fort Worth I is hiring a Materials Coordinator! Welcome to Baylor Surgicare Fort Worth I where our surgical expertise meets a service-oriented environment for unparalleled patient care!

Why Choose Baylor Surgicare Fort Worth?

• Work-Life Harmony: Enjoy a work environment that values your time and well-being. With no call responsibilities, weekends, and holidays off, you'll have the chance to nurture your career while also embracing a fulfilling personal life.
• USPI Partnership: Baylor Surgicare Fort Worth I is a proud joint venture with USPI, fostering a collaborative setting that encourages growth and innovation.
• Exceptional Accreditation: We are proud to be accredited by The Joint Commission, a testament to our commitment to maintaining the highest quality standards in healthcare.
• Physician Ownership: At Baylor Scott & White Surgicare Fort Worth, physicians have a vested interest in our facility, reflecting a collaborative approach to patient care.
• Cutting-Edge Facilities: With 10 Operating Rooms and 4 Treatment Rooms, our advanced infrastructure empowers you to excel in a state-of-the-art environment.
• Diverse Specialties: Elevate your career by working across specialties such as Orthopedics, Gastroenterology, Gynecological Surgery, and more, utilizing top-tier equipment.
• City of Possibilities: Located in vibrant Fort Worth, TX, you'll enjoy the perfect balance of city life and Southern charm.

Join us in shaping the future of surgical care at Baylor Surgicare Fort Worth I. Your expertise and dedication will find a perfect home here. Apply today for a career that merges exceptional service, innovation, and personal growth!

Materials Coordinator at Baylor Surgicare Fort Worth I:

• Orders general orthopedic, specialty orthopedic, anesthesia supplies, and office supplies.
• Processes all invoices for approvals to Materials Manager.
• Delivers supplies and equipment received to stock and patient care areas.

Qualifications:

Education

• High school graduate or equivalent.

Required Experience

• Two years minimum receiving and inventory experience in a health care environment preferred.
• Strong Customer Service Background
• Strong math and counting skills required
• Type minimum of 40 wpm preferred
• Computer experience required (Microsoft Office, Outlook, Word and Excel preferred)
• Able to deal tactfully with public and other staff members
• Must possess the ability to prioritize responsibilities and handle multiple projects simultaneously
• Ability to deal with repetitive task
• Ability to lift up to 50 pounds unassisted
• Ability to stand, bend, twist, squat and lift heavy items above your head and shoulders
• Ability to work in a clean and sterile environment

Principal Duties and Responsibilities:

1. Communicates by phone or in person with business office staff, patient care staff, OR staff and physicians accessing any changes or additional need for supplies
2. Orders stock and non-stock supplies
3. Daily input of requisitions and purchase orders to ENVI
4. Daily follow up of backorders, to include release dates, substitutions, and discontinued products.
5. Maintains adequate stock levels in assigned areas. Deliver and stock items daily FIFO (first in first out) rotation
6. Reviews patient charts for applicable implants and accessory charges. Follows USPI guidelines by entering implant logs into ENVI on a daily basis for accurate insurance billing.
7. Receives, inspects, verifies supplies and equipment purchased by materials management
8. Accurately processes all purchase orders, picking slips, and invoices with correct pricing
9. Conducts late afternoon par level analysis for next day
10. Coordinates returns to the vendor for credit. Obtain price quotes and other information for the using departments
11. Maintains the computer inventory system in a timely and accurate manner and inputs locations, updates pricing, bin labels in ENVI
12. Coordinates and trains the individual departmental staff on inventory of supplies
13. Conducts inventory audits, spot audits and quarterly audits
14. Prepares all inventory documents for spot and quarterly inventory audits
15. Review monthly accrual log and forward to materials manager
16. Meets with vendors sales representatives regarding new products or services, invoices, delivered order forms
17. Works with OR Nurse Manager to help order specials for surgery
18. Works with Insurance Verification team to assure that cases with implant that have an expected low reimbursement are done at a margin of profitability by coordinating with vendors, administration, and surgeons
19. Use techniques to continually search for savings opportunities such as negotiation, substitutions, USPI and HPG contracts, USPI savings calls, other facility Materials Managers, and nursing care staff.
20. Manages recalls by notifying staff of recall, returning product if needed, and filing paperwork.
21. Order stock and non-stock supplies and maintains linen supply and stocks linen shelves
22. Other duties as assigned

What We Offer: As an organization, one way we care for our communities and each other is by providing a comprehensive benefits package that includes:

• Medical, dental, vision, and prescription coverage
• Life and AD&D coverage
• Availability of short- and long-term disability
• Flexible financial benefits including FSAs and HSAs
• 401(k) and access to retirement planning
• Paid holidays and vacation

Who We Are: At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.