Accounts Payable Specialist

Welcome to Allegiance Trucks, where our dedication to service fuels every mile. Since our founding in March 2019, we've been on an unstoppable path of growth, acquiring 17 dealership groups and expanding to over 40 locations across ten states. Our team is as dynamic as it is diverse, united by a shared commitment to prioritize our customers, uplift one another, and foster a workplace where everyone thrives. As a leading truck dealership group, we're proud to represent top-tier brands like International, Hino, Isuzu, and Ford, providing exceptional support to the Northeast's essential trucking community. At Allegiance Trucks, we're not just moving forward - we're driving the future of trucking.

Why Allegiance Trucks?

Benefits

When joining our team, you will be working alongside the best in the business, helping us make Allegiance Trucks great! We are a veteran friendly organization that provides opportunities for additional training, career growth and advancement, as well as a comprehensive benefits package that includes:

• Competitive starting pay
• Excellent health benefits including; Medical, Dental and Vision plans, a complimentary life insurance policy, and several other voluntary coverage options to choose from
• Generous Paid Time Off policy, including vacation, sick time and floating holidays
• 401(k) with Company match
• Support and encouragement for your continued advancement with additional training Allegiance Trucks is committed to equal opportunity for all employees and applicants.

The Accounts Payable Specialist is responsible for assisting with all accounts payable functions for a fast-paced, high volume accounts payable department for a commercial truck dealership.

Responsibilities

• Receives invoices directly from vendors and/or dealership locations and ensures proper coding and approval in the electronic accounts payable system.
• Reviews all payment requests for appropriate documentation and requisite approval.
• Ensures properly coded/approved invoices are entered into accounting system.
• Ensure signed copies of IRS Form W-9, vendor service agreements, and any other contracts are on file.
• Prioritizes invoices for payment to take advantage of discounts, avoid interest and/or penalties, and adhere to agreed-upon payment terms.
• Corresponds directly with vendors and internal stakeholders regarding payment status inquiries.
• Reconciles vendor statements to vendor history in accounting system. Works directly with vendor to resolve any discrepancies including obtaining missing invoices.
• Adheres to company policies and communicates any compliance deviations and internal control weaknesses to management in a timely manner.
• Assist Accounts Payable Manager with payment batches, annual 1099 filings, and other duties as assigned.

Experience, Education And Special Requirements

AA, BA, or BS in accounting with a minimum of two years of related work experience (preferably in the truck or automotive industries). Experience with electronic accounts payable software a plus. Dealer Management System (DMS) experience is extremely desirable but not required. Strong organizational skills with an attention to detail, problem solving skills and excellent interpersonal, verbal and written communication skills are a must. An intermediate level of expertise with Microsoft Excel and Word are required.

As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon Allegiance’s receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.