Executive Assistant to Capital Partnerships team at Midtown investment firm

Executive Assistant

Our client, a growing private equity firm, is seeking a highly capable and resourceful Executive Assistant to support their Capital Partnerships team. This is a unique opportunity to join a boutique, community-oriented office where collaboration, professionalism, and drive are valued at every level. The ideal candidate will bring 5+ years of administrative experience, a proactive mindset, and the ability to stay two steps ahead in a fast-moving environment. A strong attention to detail, polished communication skills, and a confident, forward-thinking approach are essential to thriving in this role.

Responsibilities

• Answer and screen incoming calls with professionalism
• Manage complex and demanding calendars, prioritizing conflicts with sound judgment
• Schedule and coordinate internal and external meetings, conference calls, and conference room logistics
• Ensure Partners are fully prepared with materials and briefings ahead of meetings
• Arrange seamless domestic and international travel, including flights, accommodations, car services, and dining reservations
• Process monthly expense reports accurately and in a timely manner
• Maintain and update contacts in Salesforce, ensuring accuracy and organization
• Handle minimal personal support as needed
• Uphold the highest level of discretion and confidentiality at all times

Requirements

• Minimum of 5 years of administrative experience in a corporate environment (ideally finance)
• Bachelor's degree required
• Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Exceptional organizational skills and keen attention to detail
• Clear, confident written and verbal communication skills
• Ability to thrive under pressure and manage multiple priorities in a fast-paced setting
• Punctual, dependable, and highly professional with a polished demeanor
• Self-starter with strong initiative, ownership of responsibilities, and the ability to work both independently and collaboratively
• Poised, tactful, and adaptable to changing priorities

Salary: $125K base + discretionary bonus + excellent benefits

Hours: 8:30am–5:30/6:00pm, with flexibility as needed. 5 days a week onsite