Confidential Executive Assistant (HEa) - President's Office **Extended Closing Date

POSITION DETAILS

**Excluded

The Confidential Executive Assistant will report to the Confidential Executive Officer to the President at The City College of New York. In addition to the CUNY Title Overview, the Confidential Executive Assistant will work closely with the Confidential Executive Associate.


The Confidential Executive Assistant's duties include but are not limited to the following responsibilities:


• Support the daily operations of the President's Office, coordinating administrative tasks, promoting organizational efficiency, and maintaining confidentiality in all activities.


• Manage front desk support, greet and direct visitors, manage calls, prepare correspondence upon request, receive and distribute mail for the Office.


• In collaboration with the Confidential Executive Officer, print the President's daily itinerary, schedule appointments as needed, ensuring meeting confirmations, agendas/materials, etc.


• Provide support for special events and meetings (e.g., organizing security clearance, parking reservations, room reservations, managing work orders, place catering services, coordinate any technology, and broadcast needs, if necessary, etc.) this also includes management of the President's holiday party.


• Provide administrative support to the President and SVP, email/mail correspondence, memos, letters, etc.


• Process invoices for payment, securing necessary paperwork, W9, etc. closing out payments on a monthly basis. Support the Confidential Executive Officer with reconciliation of credit card statements (e.g., mileage reimbursement, etc.). Join monthly President's Office budget finance meetings with the Confidential Executive Officer and the Finance Team.


• Manage inventory of office supplies; placing orders, liaising with vendors, maintaining accurate stock levels, etc.


• Other duties as assigned.


QUALIFICATIONS

Bachelor's degree and four years' related experience required


CUNY TITLE OVERVIEW

Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.


- Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule

- Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community

- Organizes, creates, and distributes key, complex management reports with a high degree of accuracy

- Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities

- Procures required internal and external resources and services and manages their utilization

- May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing

- Participates in special projects and efforts to improve unit effectiveness

- Performs related duties as assigned.

This position is excluded from union representation.


CUNY TITLE

Higher Education Assistant


FLSA

Non-exempt


COMPENSATION AND BENEFITS

Salary Range: $90,838 - $102,017. Salary commensurate with education and experience.


CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.


CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.


If you are viewing this job posting externally, please apply as follows:


Go to and click on "Employment"


Click "Search job listings"


Click on "More search options"


Search by Job Opening ID number 32159


Click on the "Apply Now" button and follow the instructions.


PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.


CLOSING DATE

June 4, 2026


JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional


EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.