Billing Coordinator

Therma, a Legence Company – Billings Coordinator (San Jose, CA) Full‑time, in‑office position. Remote and hybrid options not available. Essential Duties And Responsibilities Generate comprehensive customer billing packages, including pay applications, schedules of values, affidavits, and waivers. Review and audit billing rates for each employee across different categories, covering regular, overtime, and double‑time hours. Examine and approve allowable fees and user‑defined markups; configure special rates for certain equipment codes and inventory items as required. Assist in managing and maintaining project‑specific billing rates and markups. Systematically archive billing records and history. Collaborate with the Billing Team to issue Lump Sum billings as necessary within the monthly billing cycle. Address and resolve job cost discrepancies as they arise. Create Time & Material (T&M) billings based on actual, committed, and forecasted project costs promptly. Dispatch invoices via email and vendor online portals efficiently, accurately, and promptly. Qualifications Proficiency in MS Excel is essential. A Bachelor's degree in Accounting, Finance, or a related field is preferred. Experience in the construction industry is beneficial. Exceptional organizational and problem‑solving skills, attention to detail, and the capability to manage multiple tasks simultaneously are required. Must be able to maintain accuracy and efficiency while meeting tight deadlines. Excellent communication skills, both verbal and written, are necessary for effective interaction with project managers, customers, and co‑workers. Compensation $30‑36 hourly, depending on experience. Benefits Overview 401(k) Plan with Company Match: Dollar‑for‑dollar match up to 4% of eligible pay; immediate vesting. Health & Welfare Benefits: Employer‑provided medical, dental, vision, prescription drug, Employee Assistance Program, and accident & illness coverage. Life and Disability Insurance: Employer‑provided basic life insurance and AD&DD valued at $50K; voluntary buy‑up available. Time Off: Flexible non‑accrual vacation (separate from CA sick leave); company holidays per policy. Expenses: Business travel and related expenses reimbursed per company policy. Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number. Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. Third‑Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based on relevant job‑related factors, including experience, skills, qualifications, geographic, and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non‑merit‑based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the law. #J-18808-Ljbffr