Specialist, Human Resources Administration

Job Description

Job Description

This full-time, hourly position requires a highly organized and detail-oriented human resources professional. The HR Administration Specialist will be responsible for carrying out and supporting HR functions and the day-to-day operations of the HR department. The ideal candidate is highly organized, possesses excellent communication skills, excellent administrative abilities, proactive, and able to handle a variety of human resources tasks efficiently.

The Nationals are a military-friendly organization actively recruiting veterans and spouses.

Essential Duties and Responsibilities:

Human Resources Operations and Administration:

• Maintain accurate and up-to-date employee records across multiple HR systems and databases, ensuring documentation is organized, complete, and compliant with internal standards and recordkeeping requirements.

• Coordinate office events and internal meetings by managing logistics such as room reservations, scheduling, catering, materials preparation, and on-site support to ensure a seamless experience for participants.

• Prepare, proofread, and edit correspondence, reports, presentations, and other business materials to support management communications and ensure accuracy, consistency, and professionalism.

• Prepare and submit invoices for payment processing, track approvals, and follow up as needed to support timely and accurate vendor and departmental payments.

• Process unemployment benefit requests by gathering required documentation, coordinating responses, and supporting timely submission in accordance with company procedures and applicable guidelines.

• Support employee onboarding and offboarding processes by coordinating documentation, system updates, communications, and related administrative tasks to ensure smooth and timely employee transitions.

• Provide coordination and administrative support for HR projects and departmental initiatives, assisting with planning, tracking deliverables, and execution of key activities as assigned.

• Provide high-level administrative and operational support to the Senior Vice President of Human Resources by coordinating a confidential calendar, scheduling meetings, managing travel arrangements, and ensuring day-to-day activities are organized and executed efficiently.

Recruitment:

• Support the recruitment process by conducting initial phone screens for select Front Office positions, assessing candidate qualifications, and helping identify individuals who meet baseline role requirements.

• Develop and maintain interview questionnaires and screening materials, ensuring alignment with established recruitment processes, role requirements, and consistent candidate evaluation practices.

• Document interview feedback, notes, and hiring recommendations in a clear and organized manner to support decision-making and maintain accurate recruitment records.

• Conduct professional reference checks for candidates, documenting findings thoroughly and ensuring the process is completed in a timely and consistent manner.

• Update, maintain, and organize job descriptions in the central database, ensuring each document aligns with approved templates, remains current, and supports consistent position documentation across the organization.

• Coordinate and schedule in-person and virtual interviews across departments, managing logistics and communication with candidates and internal stakeholders to ensure an efficient interview process.

• Coordinate onsite recruiting events for full-time and part-time staff by managing logistics, scheduling, materials, and on-site support to deliver a well-organized candidate experience.

• Support the applicant review process by assessing candidate materials and assisting in the identification and shortlisting of qualified applicants for open positions.

• Assist with preparing, submitting, and publishing job advertisements in the UKG applicant tracking system, ensuring postings are accurate, consistent, and aligned with established procedures.

• Perform data entry, documentation, and record-keeping activities with a high level of accuracy to support organized files, reliable reporting, and overall process efficiency.
• Support pre-employment activities and first-day onboarding processes by coordinating required documentation, communications, and administrative tasks to help ensure a smooth new hire experience.

Compensation:

The projected wage rate for this position is $21.634 - $24.038 per hour. Actual pay is based on several factors, including but not limited to the applicant’s: qualifications, skills, expertise, education/training, certifications, and other organization requirements. Starting salaries for new employees are frequently not at the top of the applicable salary range.

Equal Opportunity Employer:

The Nationals are dedicated to offering equal employment and advancement opportunities to all individuals regardless of their race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, or any other protected characteristic under applicable law.