Human Resources Administrative Coordinator

: Oak Hill has been enhancing the lives of people with disabilities since 1893! We invite you to join our team of highly committed professionals. Founded in 1893 by trailblazer and visionary, Emily Wells Foster, Oak Hill has over 129 years of experience providing the highest quality services to people with varying disabilities. Oak Hill sets the standard, partnering with people with disabilities, to provide services and solutions promoting independence, education, health, and dignity. About the Position:

The HR Administrative Coordinator will manage a broad range of administrative tasks and projects and will provide high-level administrative support for scheduling, communications, task prioritization, complex administrative initiatives, highly confidential matters, project management, and daily operations.

Benefits:

• Generous Paid Vacation, Sick, and Personal Time, Plus Paid Holidays
• Affordable Medical, Dental, and Vision Benefits (Oak Hill funds up to 50% in an HSA)
• 403(b) Retirement Plan (Oak Hill contributes 9.5% at no cost to you)
• Free and Low-Cost Life Insurance Options and Free Long-term Disability Insurance
• Excellent Professional Development Opportunities; Tuition Reimbursement; Career Pathways
• Staff Recognition and Appreciation
• Paid Training, Education, and Certification as necessary.

Minimum Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
• Minimum 3+ years' experience as an administrative or executive assistant, including responsibility for complex meeting scheduling and executive calendar management.

Responsibilities:

• Supports the Chief Human Resources Officer (CHRO) and other team members in prioritizing projects, tasks, and meetings through proven processes to improve time, communications, and overall organization.
• Provides administrative support for the CHRO with the ability to understand and anticipate challenges facing the HR Leadership team and be able to manage/reschedule priorities effectively and proactively.
• Provides excellent service and support related to greeting visitors, coordinating visits, vendor coordination, preparation for meetings, travel arrangements, and calendar management.
• Maintains files, logs, and records as well as the creation and maintenance of shared documents; Works with large sets of data to maintain, update, and analyze benchmarking data, survey results, and other reports.

• Schedules and attends meetings, takes notes, and records minutes as necessary.
• Performs tasks using independent judgment and discretion, e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; adhering to internal standards, policies, and procedures.
• Demonstrates excellent judgment in ambiguous situations and creative problem-solving.
• Coordinates projects and leaders to implement agreed project planning and monitoring and ensure the tracking and reporting are accurate and timely.
• Assists in the preparation, monitoring, and management of HR department budgets.
• Manages and maintains the administration for all HR-related vendor systems, including HRIS and benefits administration platforms.

We support equality for and advancement of all people, based on their qualifications and actions alone, without regard to color, gender, age, religion, national origin or disability. An Equal Opportunity Employer.