Administrative Associate

Administrative Associate

The Columbian College of Arts and Sciences (CCAS) seeks a highly skilled Administrative Associate to provide senior-level administrative and operational support to the Associate Dean for Undergraduate Studies and advance strategic undergraduate initiatives across the College. Serving as the primary administrative partner to the Associate Dean, this position manages complex scheduling, oversees office operations and budgets, coordinates high-profile events and meetings, and serves as a key resource for data analysis, communications, and project management. The Administrative Associate exercises sound judgment, works independently on a wide range of priorities, and collaborates with faculty, staff, and university leadership to support the successful execution of undergraduate academic programs and initiatives.

Responsibilities include managing the Associate Dean's complex calendar, prioritizing and coordinating meetings, events, appointments, and travel arrangements. Serve as the primary point of administrative support for the Associate Dean, including correspondence management, expense reconciliation, recordkeeping, meeting preparation, and follow-up activities. Maintain and reconcile purchasing card transactions and provide administrative oversight of office budgets, discretionary funds, and endowments. Retrieve, analyze, and present data from university systems including Banner, GW Insight, DegreeMap, Tableau, CourseDog, and other reporting platforms to support strategic decision-making and operational planning. Prepare reports, briefing materials, presentations, and other documentation for leadership meetings and initiatives. Coordinate logistics for meetings, committees, and events sponsored by the Office of Undergraduate Studies, including the Undergraduate Studies Committee, Directors of Undergraduate Studies meetings, and other leadership forums. Provide operational leadership for major undergraduate events, including the CCAS Undergraduate Celebration, Scholar Salon, and other college-wide programs. Support the development, implementation, and evaluation of undergraduate initiatives and special projects. Draft, coordinate, and distribute communications to faculty, staff, academic departments, students, and university stakeholders. Maintain office technology resources, listservs, websites, and electronic records to ensure efficient operation and accurate information management. Monitor and maintain undergraduate academic information, including General Education (GPAC) course data and related records. Serve as a liaison with university offices, faculty leadership, and administrative units to facilitate effective communication and collaboration. Provide front-office support as needed and perform other duties as assigned and related to the mission and operations of the Office of Undergraduate Studies.

Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications: Demonstrated experience providing executive- or senior-level administrative support in a complex academic, higher education, or professional environment. Exceptional written, verbal, and interpersonal communication skills, with the ability to interact effectively with senior leadership, faculty, staff, students, and external stakeholders. Strong analytical skills with experience retrieving, interpreting, and presenting data to support business or academic operations. Advanced proficiency with university administrative and reporting systems such as Banner, DegreeMap, Tableau, GW Insight, CourseDog, or comparable platforms. Knowledge of higher education administrative processes, including budgeting, hiring, curriculum management, and graduation requirements. Proven experience planning and executing large-scale events, conferences, and leadership programs. Experience managing websites, electronic communications, and information systems. Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines independently. Demonstrated ability to exercise discretion, sound judgment, and professionalism when handling confidential information. Ability to work independently while contributing effectively as a collaborative member of a high-performing team.

Hiring Range - $26.82 - $34.89

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Columbian College of Arts & Sciences (CCAS)

Family - Administration

Sub-Family - Administrative / Operations

Stream - Individual Contributor

Level - Level 1

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday-Friday; 8:30am-5:30pm

Will this job require the employee to work on site? Yes

Employee Onsite Status - On-campus (in person)

Telework: No

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status. This position works facing public and remote work is not allowed.

Internal Applicants Only? No

Posting Number: S014406

Job Open Date: 08/14/2026

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening - Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.