Legal Executive Assistant

Job Description

Job Description

Equivity is seeking an experienced Legal Assistant with hands-on experience in legal practice management software. We offer the autonomy of remote work paired with the security of W-2 permanent employment. Rather than picking up random gig tasks as 1099, you will be meticulously matched with specific law firms based on your expertise, acting as a dedicated extension of their team focusing only and entirely on delivering exceptional legal assistance.

This is a W-2 role, not a contract position. Workload and hours will fluctuate based on client demand, making it ideal for professionals who value flexibility over a guaranteed weekly schedule. When actively supporting clients, responsiveness is key—you will be expected to reply to clients and Equivity managers within one hour during your stated availability.

Responsibilities May Include

• Setting up, organizing, and maintaining matters, contacts, calendars, tasks, and workflows in legal practice management systems (Clio, MyCase, PracticePanther, MyCase, etc.)
• Configuring practice management software features to improve law firm organization and efficiency
• Managing and processing billing (time entries, invoices, payments)
• Creating and maintaining templates, custom fields, task lists, and matter structures
• Supporting client intake and matter-opening processes
• Managing legal calendars, deadlines, appointments, and attorney schedules
• Organizing electronic client and matter files
• Generating reports and tracking matters, tasks, and firm activity
• Identifying opportunities to improve workflows and administrative processes
• Providing general legal administrative support based on client needs
• Communicating professionally with clients, courts, vendors, and other legal professionals

Required Qualifications

• At least two years of recent experience supporting attorneys or working in a law firm environment
• Experience using legal practice management software (e.g., Clio, MyCase, PracticePanther, Filevine, or comparable platforms)
• Bachelor's degree required
• Availability to support at least 20 hours per week.
• Strong understanding of law firm processes and legal terminology
• Exceptional organizational, communication, and time-management skills
• Comfort learning new technology and improving existing processes
• Proficiency with Microsoft Office and Adobe Acrobat
• Access to a reliable computer
• Ability to respond remotely within one hour during your stated availability

Nice to Have

• Experience creating or improving workflows, matter structures, templates, tasks, or related functions within a practice management system
• Legal billing experience (time entries, invoices, and payments) is a plus, not a requirement

Compensation and Benefits:

• $23/hour — W-2 employment
• 6-month performance review with potential pay increase
• Medical, dental, and vision insurance
• Paid sick leave
• 401(k) retirement plan
• End-of-year performance bonus
• Employee Assistance Program and employee discounts through BenefitHub
• Cell phone, internet, and eligible expense reimbursement
• Clio certification and professional development opportunities
• Supportive remote work culture with autonomy and flexibility

About Equivity

Equivity provides virtual paralegal, legal administrative, reception, staffing, and marketing services to attorneys and businesses nationwide.

Equivity is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.

Frequently Asked Questions About Equivity Virtual Assistants

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