Executive Assistant

This role is for someone who wants to be deeply embedded in the business. You will Keep the CEO highly organized and focused Act as a front-line stakeholder manager Drive projects on behalf of the CEO Own execution and follow-through Support key accounts that the CEO manages personally You are not just managing a calendar — you are protecting the CEO’s time, pushing outcomes, and driving momentum. Key Responsibilities CEO Enablement & Calendar Ownership Own and optimize the CEO’s calendar across multiple time zones Proactively prioritize meetings based on business impact Prepare agendas, context, and briefing notes ahead of meetings Track follow-ups and ensure action items don’t fall through the cracks Stakeholder Management Act as a primary coordination point for internal leaders, customers, partners, investors, and international stakeholders Manage communication with clarity, professionalism, and urgency Ensure stakeholders feel informed, respected, and responded to Project Execution (On Behalf of the CEO) Drive cross-functional projects initiated by the CEO Follow up with teams, unblock issues, and keep timelines on track Build simple trackers and dashboards to monitor progress Escalate risks early and propose solutions. Key Account Support Support strategic customer accounts directly handled by the CEO. Coordinate meetings, QBRs, follow-ups, and next steps. Track commitments, deliverables, and open items. Act as the connective tissue between customers and internal teams. Operational Backbone Create structure where things are ambiguous. Improve processes, documentation, and execution rhythm. Handle sensitive and confidential information with discretion. Qualifications & Experience 5+ years supporting a senior leader (CEO, Founder, President) in a startup or high-growth environment. Experience working with US and international stakeholders. Comfortable with ambiguity, fast pace, and changing priorities. Background in healthcare, healthtech, SaaS, or tech is a plus. Exceptionally organized and detail-oriented. Strong written and verbal communication. Proactive, confident, and execution-driven. Able to say “this doesn’t make sense” when needed. Discreet, dependable, and trusted. Thinks in outcomes, not just tasks. Why This Role Matters Direct exposure to the CEO and company strategy. Real ownership and influence in a scaling healthtech business. Opportunity to grow into Chief of Staff, Business Operations, or Strategy roles over time. A front-row seat to building a company that improves patient care. #J-18808-Ljbffr