Executive & Personal Assistant

Executive & Personal Assistant

A job at RAZR is like no other. We are on a mission to Be Relevant - make a meaningful difference in the lives of others. This talented team lives our values every day. These values have made RAZR what it is for years, and today, they are more critical than ever. They keep us connected. They make us a team. They allow us to thrive.

At RAZR, our people are our greatest asset. We are seeking an organized, proactive Executive & Personal Assistant to provide administrative and office support across the organization, with a primary focus on supporting the Senior Leadership Team (SLT). This role requires professionalism, discretion, exceptional organizational skills, and the ability to anticipate needs before they arise. The ideal candidate excels at managing multiple priorities, coordinating schedules, and maintaining a high level of confidentiality while helping the office operate efficiently.

The RAZR Core Values You Live

Be Intentional

• You take action and pursue the ultimate best outcome for RAZR and our clients
• You dig in and understand the details of how the business works
• You run towards, and you don't run away
• You understand that "whatever it takes" is just that
• You have a plan, and you execute it even when you don't feel like it

Embrace the Attitude of How

• You understand that problems are simply opportunities to solve them
• You view commitments as promises to be kept...regardless
• You can't stand not knowing; you have an unquenchable thirst to understand why
• You are an active participant, never a spectator
• You are focused on outcomes and not the time it takes to achieve them

Enjoy the Ride

• You are grateful for both life's challenges and opportunities
• You passionately pursue excellence in everything you do
• You laugh often and don't take yourself too seriously
• You love change, and living in the gray is energizing to you
• You can't wait to get out of bed in the morning & get on with your day

Overview

At RAZR, our people are our greatest asset. We are seeking an organized, proactive Executive & Personal Assistant to provide administrative and office support across the organization, with a primary focus on supporting the Senior Leadership Team (SLT). This role requires professionalism, discretion, exceptional organizational skills, and the ability to anticipate needs before they arise. The ideal candidate excels at managing multiple priorities, coordinating schedules, and maintaining a high level of confidentiality while helping the office operate efficiently.

Administrative Assistant Job Responsibilities

• Provide administrative support to ensure efficient operation of the office
• Manage executive calendars, scheduling, and meeting coordination
• Coordinate and book business travel arrangements
• Manage the quarterly employee engagement survey
• Coordinate the monthly MVP and quarterly Rockstar recognition programs
• Schedule and coordinate SLT quarterly offsite meetings
• Assist with new hire training
• Maintain and update RAZR's Accountability Chart
• Provide administrative support for the Vancouver, BC office as needed
• Perform other duties and special projects as assigned

Office Assistant Job Responsibilities

• Coordinate, schedule, and prepare conference rooms for internal meetings and client visits
• Welcome and assist office guests and clients
• Answer incoming phone calls and manage voicemail messages
• Maintain office supplies and vendor orders
• Coordinate incoming and outgoing mail and shipments
• Assist with new hire office setup, including workspace preparation and welcome bags
• Maintain a clean, organized, and professional office environment
• Lead the Events Committee by planning and coordinating company events, including food orders, decorations, promotional materials, prizes, setup, cleanup, and event photography
• Coordinate company-sponsored events, including the annual Summer Party, Holiday Party, and other employee events
• Participate in the RAZR Philanthropy Committee
• Coordinate travel arrangements as needed
• Perform other duties and special projects as assigned

Qualifications

• Proficiency in Microsoft Office, including Outlook calendar management and PowerPoint
• Excellent organizational, time management, and multitasking skills
• Strong verbal and written communication skills
• Ability to prioritize competing responsibilities and meet deadlines
• Ability to build effective working relationships with leaders across the organization
• Strong business acumen and sound professional judgment

Education & Experience

• 3-4 years of administrative assistant experience
• 1-2 years of office administration experience
• High school diploma or equivalent education required

About Us

RAZR is a fast-growing marketing technology company headquartered in the Twin Cities, and we count some of the country's most recognized brands among our clients. Working across a spectrum of industries including healthcare, medical technology, financial services, and retail, we help companies establish meaningful connections with the audiences who drive their businesses. We do this by combining smart strategy, compelling creative and a proprietary suite of engagement technology.

We pride ourselves on a warm and welcoming culture of passion and pride, built by an eclectic group of fun-loving people at a hassle-free location in the Twin Cities' west metro and WeWork on Main in Vancouver, BC.

We value diversity in backgrounds and experiences. RAZR's team is empathetic, caring, and supportive. We are deliberate and self-reflective about the kind of team and culture that we are building.

We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. All of our employees' points of view are key to our success, and inclusion is everyone's responsibility.