Executive Assistant

This is a long term contract role with a major financial firm. Please do not apply if you are only seeking perm roles.

Duties

• The role will support a team of Managing Directors in New York
• Must be quick and proactive in answering the phones and responding to questions.
• Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes. Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Complete ad hoc administrative requests in a timely and detailed manner.

Skills

• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Ability to work independently and assume additional responsibilities as the need arises.
• A positive and can-do attitude.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven track record to managing competing priorities and meeting tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (Concur T&E System, MS Word, Excel, PowerPoint, Outlook).
• A high level of attention to detail.
• Discretion in handling confidential information in all aspects of work.

Education

BA Preferred