Executive Administrative Assistant

Executive Administrative ManagerThe New York City Department of Correction (DOC) is an integral part of the City's evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards the smallest jail system possible without compromising public safety. The DOC is solely responsible for maintaining a safe and secure environment for staff, visitors, volunteers, and people in custody inside our jails. Importantly, safe jails enable DOC to providing people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with over 7,500 diverse professionals and knowledge experts. DOC seeks to recruit an Executive Administrative Manager for the Division of Programs and Community Partnerships. Under the leadership and direct supervision of the Deputy Commissioner, and with latitude for independent action, the candidate will be responsible for administrative and managerial duties to include:Management, centralization, compilation and submission of reports/data requests for internal and external purposes.Management and tracking of internal schedules to include overall programs' services within facilities, divisional meetings, presentations, and tours; process and obtain the necessary clearances, passes/tags, and manage run-of-show.Management and tracking of documentation related to passes, specific orders and purchases.Support the Division's Human Resources Liaison with required updates and charts on staffing needs.Management of notifications, documentations and other aspects relevant to required trainings by members of the Division; internal coordination/preparations for conferences or visits to conferences and/or other jurisdictions.Management of all communication, schedules, and documentation as required by the Senior Executive to include internal communication with the Office of the Commissioner, Senior Executive members of other Divisions/Units.Management of special projects as required and assigned.Preferred Skills:Ability to think critically, taking an unbiased look at a particular problem and recommending a solution.Excellent writing, editing, formatting, and presentation skills.Experience in criminal justice or government agency.Professional experience providing high level administrative support to Senior Executive.Proven ability to handle confidential information with discretion.Be adaptable to various competing demands, and demonstrate the highest level of customer service and response.Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.Expert level written and verbal communication skills.Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners.Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.Minimum Qualifications1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.