Executive Administrative Assistant

Bark Barbecue is growing, and we are seeking a highly organized, resourceful, and detail-oriented Culinary Executive Administrative Assistant to support the culinary and leadership teams at our new 8,700 sq. ft. flagship location in North Brooklyn.

This is a unique opportunity to work closely with culinary leadership inside a high-volume hospitality operation and play an important role in keeping the administrative side of the kitchen and business organized, efficient, and moving forward.

Position: Culinary Executive Administrative Assistant

The Culinary Executive Administrative Assistant will provide direct administrative and operational support to culinary leadership, helping coordinate the many details that go into running a large-scale restaurant operation.

This role sits at the intersection of culinary, purchasing, vendors, finance, and operations.

Responsibilities may include managing invoices and purchasing records, coordinating vendor communication, organizing culinary documentation, maintaining reports and spreadsheets, tracking orders and expenses, assisting with scheduling and meetings, and ensuring important follow-ups are completed accurately and on time.

The ideal candidate is highly organized, comfortable working in a fast-paced environment, and able to anticipate needs before they become problems. You do not need to be a chef, but you should have an interest in food, hospitality, and the operational side of running a successful culinary program.

What You’ll Do

• Provide day-to-day administrative support to culinary and executive leadership
• Organize and track purchasing, invoices, receipts, credits, and vendor documentation
• Assist with invoice approvals, payment tracking, and accounts payable follow-up
• Communicate with food, equipment, and operational vendors regarding orders, pricing, deliveries, credits, and discrepancies
• Maintain organized purchasing and expense records
• Assist with placing and tracking orders for ingredients, supplies, equipment, and other operational needs
• Maintain culinary spreadsheets, reports, files, and internal documentation
• Help organize recipes, costing documents, product specifications, vendor information, and other culinary records
• Assist with meeting coordination, scheduling, notes, follow-ups, and special projects
• Track outstanding tasks and help ensure deadlines and commitments are completed
• Support culinary leadership with research, data entry, reporting, and operational projects
• Help improve administrative systems and processes as the operation continues to grow

Who We’re Looking For

• Exceptionally organized with strong attention to detail
• Proactive, dependable, and comfortable taking ownership of responsibilities
• Strong follow-through and ability to keep multiple projects organized at once
• Professional written and verbal communication skills
• Comfortable working with spreadsheets, invoices, purchasing records, and business documentation
• Proficient with Google Workspace, Excel, or similar office software
• Previous experience in restaurant administration, culinary operations, hospitality, purchasing, executive assistance, or office administration is preferred
• Experience working alongside chefs, culinary teams, or restaurant leadership is a strong plus
• Comfortable communicating with vendors and following up on time-sensitive issues
• Able to maintain discretion when handling financial, operational, or confidential information
• Spanish or Brazilian Portuguese language skills are a plus but not required

Why Join Bark Barbecue

• Work directly with culinary and executive leadership
• Gain hands-on exposure to the business and operational side of a high-volume culinary program
• Build experience across culinary administration, purchasing, finance, vendor management, and restaurant operations
• Join a growing hospitality company at an exciting stage of expansion
• Opportunity for professional growth and increased responsibility
• Competitive compensation
• Collaborative and respectful work environment

This role is ideal for someone who enjoys being the person who keeps things organized, follows through on details, and helps a busy leadership team operate more effectively.

If you are organized, proactive, interested in the culinary and hospitality industry, and excited to play a meaningful role behind the scenes of a growing restaurant operation, we would love to hear from you.

Please reply with your resume and a brief introduction about yourself and your experience.