Executive Assistant to the Superintendent

Job Description

Job Description

The Superintendent's Executive Assistant serves as a trusted strategic partner to the Superintendent and plays a critical role in advancing Lexington School for the Deaf's mission, vision, and culture. This highly visible position provides executive-level administrative, organizational, communication, and operational support while serving as a key liaison among the Superintendent, Board of Trustees, Executive Leadership Team, School Leadership Team, staff, families, and community stakeholders.

The successful candidate will demonstrate a deep commitment to Lexington's mission of empowering Deaf and Hard of Hearing students through a language-rich, student-centered educational environment. The Executive Assistant will contribute to a positive and collaborative workplace culture by promoting professionalism, effective communication, accountability, respect, and teamwork across all levels of the organization.

Fluency in American Sign Language (ASL) and written English is required, as the Executive Assistant serves as an important communication bridge within Lexington's bilingual environment and may provide interpretation support during meetings and events as needed.

Executive Support to the Superintendent

• Manage and maintain the Superintendent's calendar, appointments, meetings, and scheduling priorities.
• Coordinate schedules with members of the Executive Leadership Team (ELT), School Leadership Team (SLT), Board members, and external stakeholders.
• Confirm appointments and distribute schedules, agendas, and meeting materials to participants.
• Arrange and coordinate travel, accommodations, and related logistics.
• Screen incoming calls, correspondence, and requests, exercising discretion and sound judgment.
• Draft, proofread, edit, and distribute correspondence, reports, presentations, and communications on behalf of the Superintendent.

Board Governance and Trustee Relations

• Serve as the primary administrative liaison between the Superintendent and the Board of Trustees.
• Coordinate and schedule Board and Board Committee meetings.
• Prepare Board and Committee agendas in collaboration with Board leadership and the Superintendent.
• Assemble and distribute Board briefing materials, reports, and supporting documentation.
• Record and maintain official Board Committee meeting minutes when not serving as interpreter.
• Maintain confidential Board records and governance documents.

Meeting Management and Administrative Coordination

• Support meetings through scheduling, agenda preparation, document management, interpretation, minute-taking, and follow-up on action items.
• Collaborate with Executive Assistants and Administrative Assistants to coordinate school-wide events including Parent-Teacher Conferences, Open House, Graduation, Board events, and other special programs.
• Process purchase orders, check requests, and other administrative transactions as needed.

Communication, Interpretation, and Information Management

• Work collaboratively with the Interpreter Coordinator
• Provide interpretation services for the Superintendent during internal and external meetings as appropriate.
• Draft and edit communications to ensure accuracy, professionalism, and consistency.
• Manage confidential information and communications with the highest degree of discretion and professionalism.

Technology, Data, and Records Management

• Utilize Google Workspace, PowerSchool, Schoology, and other databases to perform data entry, retrieval, reporting, and record management.
• Maintain accurate electronic and paper records, files, and documentation related to Superintendent and Board operations.

Strategic Planning and Organizational Support

• Support implementation of the School's Strategic Plan with an emphasis on strengthening culture, communication, collaboration, and organizational excellence.
• Coordinate special projects and initiatives on behalf of the Superintendent.
• Perform additional duties and special projects assigned by the Superintendent.

Mission and Culture Commitment

• Demonstrate commitment to Lexington School for the Deaf's mission, vision, values, and strategic priorities.
• Foster positive relationships with students, families, staff, trustees, and community partners.

• Contribute to a culture of professionalism, collaboration, respect, accountability, and continuous improvement.
• Serve as a trusted partner to the Superintendent in advancing organizational effectiveness and school-wide success.

Required Skills/Abilities

• Ability to provide interpretation support in professional, educational, and community settings.
• Exceptional written, verbal, organizational, and interpersonal communication skills.
• Advanced proficiency with Google Workspace, Microsoft Office Suite, and database management systems.
• Demonstrated ability to manage confidential and sensitive information with discretion and professionalism.
• Strong project management, organizational, and problem-solving skills.

Education and Experience

• Bachelor's degree preferred; Associate's degree with significant related experience considered.
• Minimum of five (5) years of progressively responsible executive administrative support experience.
• Demonstrated fluency in American Sign Language (ASL) and written English.
• Graduate Interpreter Training Program highly desirable

Security Clearance

• Required clearance includes medical clearance, fingerprinted by the NYC Board of Ed, and SCR and SEL clearance

Physical Requirement

• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged periods of walking around in and outside of the building.
• Must be able to lift 15 pounds at times.