Executive Assistant

CLIENT

Our client, a global alternative investment firm, is seeking an Executive Assistant to support a senior leader and a growing Investor Relations/Fundraising team in New York. This is an exciting opportunity for someone who enjoys being part of a build-out environment, as the role combines high-level executive support with office operations responsibilities. The position offers significant visibility across the business and the chance to help shape the firm's growing U.S. presence.

ROLE

• Provide high-level administrative support to a Managing Director and the Investor Relations/Fundraising team
• Manage complex calendars across multiple time zones
• Coordinate domestic and international travel arrangements
• Schedule internal and external meetings, investor meetings, and conference calls
• Support investor events, roadshows, offsites, and team initiatives
• Prepare meeting materials, agendas, and follow-up action items
• Process expenses and reimbursements
• Serve as a liaison between senior executives, internal teams, investors, and external partners
• Support day-to-day office operations, including vendor management, supplies, and logistics
• Assist with establishing and improving office processes and workflows
• Support an upcoming office relocation and transition to a permanent New York office
• Identify opportunities to improve efficiency and enhance the overall office experience

CANDIDATE

• 8+ years of Executive Assistant experience supporting senior executives
• Financial services experience preferred, including private equity, investment management, asset management, hedge funds, or investment banking
• Experience supporting Investor Relations, fundraising, or client-facing teams is a plus, but not required
• Strong calendar management, travel coordination, and stakeholder management skills
• Highly organized with exceptional attention to detail
• Self-starter who is comfortable working independently
• Proactive, adaptable, and resourceful approach
• Comfortable operating in a growing, entrepreneurial environment
• Strong communication skills and professional presence
• Demonstrated career stability and progression

COMPENSATION & BENEFITS

• $130,000 - $150,000 base salary
• Discretionary annual bonus
• Comprehensive benefits package
• Hybrid schedule initially, transitioning to full-time in-office as the New York office is established
• Opportunity to join as the first U.S.-based Executive Assistant and play a key role in the growth of the office
• High-visibility position supporting a growing Investor Relations and Fundraising function
• Collaborative, entrepreneurial, and international culture

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together