Executive Assistant

We are seeking an exceptional career Executive Assistant to serve as a trusted right hand in a fast-paced environment to support a high profile entertainment executive. This role requires an experienced professional who operates with absolute discretion, anticipates needs before they arise, and thrives managing complex priorities at the highest level.

This is a true career Executive Assistant opportunity for someone who takes pride in the profession, enjoys being an indispensable partner, and has experience supporting influential executives with demanding schedules, significant visibility, and extensive domestic and international travel.

The ideal candidate is polished, proactive, exceptionally organized, and able to navigate competing priorities with confidence and sound judgment. They possess outstanding communication skills, impeccable attention to detail, and a natural ability to build trust with high-level stakeholders. We are looking for someone who values longevity and has been in previous roles/companies for a minimum of 5+ consecutive years.

Key Responsibilities

• Manage an exceptionally complex and ever-changing calendar, balancing production schedules, creative meetings, business commitments, travel, publicity obligations, screenings, premieres, festivals, and personal priorities
• Coordinate extensive domestic and international travel, including private aviation, detailed itineraries, ground transportation, accommodations, and contingency planning
• Serve as a trusted gatekeeper and strategic partner, ensuring the executive's time and attention are allocated effectively
• Prepare briefing materials, meeting agendas, correspondence, and other executive-facing documents
• Liaise with senior executives, business leaders, talent representatives, attorneys, family office professionals, and other key stakeholders
• Track projects, deadlines, and action items across multiple business and personal priorities
• Manage confidential information with the highest level of professionalism and discretion
• Anticipate needs, solve problems proactively, and maintain seamless day-to-day operations
• Support special projects and initiatives as needed
• Maintain detailed records of ongoing projects, commitments, deadlines, and action items
• Monitor production timelines and critical deliverables, ensuring the executive remains informed and prepared
• Assist with on-set coordination and production-related logistics as needed
• Build and maintain strong working relationships with internal and external stakeholders across the entertainment industry
• Provide occasional support outside traditional business hours when production schedules, travel, premieres, or time-sensitive matters require attention

Qualifications

• 15+ years of Executive Assistant experience supporting senior executives within a studio, production company, agency, network, or entertainment organization required
• Strong understanding of feature film production, post-production, publicity, premieres, festivals, and talent-facing environments
• Ability to seamlessly pivot between executive support and production-related coordination as priorities evolve
• Very flexible to work outside of normal business hours and potentially travel extensively
• Demonstrated success managing extraordinarily complex calendars and travel arrangements
• Exceptional organizational skills and meticulous attention to detail
• Ability to remain calm, resourceful, and solutions-oriented in high-pressure situations
• Experience handling highly confidential and sensitive information
• Advanced proficiency with Microsoft Office, Google Workspace, and modern productivity tools
• Bachelor's degree preferred