Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support the Engineering team for a Contract position in Linthicum, Maryland. This opportunity is ideal for someone who enjoys keeping documentation organized, coordinating information across departments, and handling a wide range of administrative tasks in a manufacturing setting. The role will contribute to accurate records, timely communication, and day-to-day operational support for engineering activities.

Responsibilities:
• Support the Engineering team with day-to-day administrative tasks and document coordination.
• Maintain organized electronic file systems for engineering records, including drawings, specifications, and work instructions.
• Create and distribute document exports such as PDF and DXF files for internal stakeholders and external suppliers.
• Enter and update item information in JD Edwards, including part numbers, bills of materials, routings, and revision data.
• Work with Operations and Customer Experience teams to process returns in JD Edwards while ensuring records are complete and accurate.
• Prepare meeting notes, summaries, and basic presentation materials to support team communication.
• Collect information and document existing workflows to assist with continuous improvement initiatives.
• Update project trackers, action lists, and engineering schedules to help keep team priorities on track.• Prior experience in an administrative support or office coordination role.
• Ability to perform accurate data entry and maintain detailed records.
• Experience organizing documentation and managing file structures in a detail-focused environment.
• Strong written communication skills, including the ability to prepare and distribute meeting minutes.
• Comfortable working with cross-functional teams and supporting multiple priorities at once.
• Proficiency with standard office software and business systems used for record maintenance and order or item entry.
• Ability to interpret data and follow established documentation procedures with consistency.