Legal Administrative Assistant, Litigation

Job Summary Kutak Rock LLP seeks a Legal Administrative Assistant in its Scottsdale office Litigation practice. The primary responsibility of this position is to provide secretarial support to multiple attorneys and work alongside a team of other staff members within the litigation department. The ideal candidate for this position is an experienced legal support professional who enjoys working in a collegial and collaborative environment. Responsibilities Prepare, assemble, coordinate and proofread documents, firm standard letters, correspondence, and memoranda to firm format standards, using internal programs for document revision, clean‑up, and comparison Utilize the firm’s document management system and email integration system for individual capacity and supported attorneys Generate, organize, copy, scan and maintain electronic and physical client files Accurately enter attorney time and expenses into the firm’s timekeeping software; manage accounting deadlines of same Maintain accurate docketing utilizing Compulaw to update attorney calendars by scheduling appointments for court appearances, conferences and meetings, including receiving court notifications and scheduling other docket matters File pleadings with the various state and federal courts, including online filing systems Arrange business itineraries by coordinating travel reservations Assist with and maintain attorney continuing legal education records and bar association memberships Answer telephones and handle client matters (when appropriate) through telephone and email Scan documents and send/receive via email for attorneys Assist with other duties as assigned Qualifications: Skills and Abilities Ability to organize large quantities of information Ability to work well under the pressures of deadlines and prioritize assignments Ability to thrive on challenges of a fast‑paced environment Ability to work both collaboratively as part of a team and independently or unsupervised Strong attention to detail Knowledge of legal terminology and procedures Knowledge with civil litigation practices Excellent spelling, grammar, and proofreading skills Excellent organizational, written, and verbal communication skills Ability to handle documents and other information with confidentiality and discretion Knowledge of depositions (or preparing for depositions), preparing RFP, RFA, and interrogatories or pleadings preferred Excellent interpersonal skills with an aptitude to interface with attorneys, clients, staff, and firm visitors Proficiency in Microsoft Office suite of products, especially Excel and PowerPoint Proficiency in NetDocuments, Disco, Compulaw, and/or Kofax or ability to rapidly attain competence with new systems Qualifications: Education and Experience High School diploma (or equivalent) required; college degree given preference 3+ years experience in legal secretarial field required Litigation and trial preparation experience preferred Position Information Status: Non-Exempt Salary Range: $65,000-$85,000 per year, commensurate with education and experience. Work Arrangement: Hybrid 3:2, with Manager approval Location: Scottsdale Benefits Medical, Dental, Vision, Life, Dependent Life, Disability, and ADI insurance. Flexible Spending Plan. Health Savings Account. Profit‑Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Backup Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing. Additional Information Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job. About the Firm Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people. #J-18808-Ljbffr Kutak Rock