Executive Assistant

We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant. This person will have a welcoming spirit, success working in a professional environment and proactive approach. What you will do Communicate across generations and demographics, by phone, in writing, and in person Answer phones and greet guests Attend weekly team meetings, and capture and distribute minutes Update and create database recordsand generate reports from our database Schedule, and calendar meetings for Executive Director Manage communications and events for the with the Board of Directors Enter information into a database and exporting data for reports Manage and organize multiple deadline driven projects simultaneously Exercise good judgment, discretion, and confidentiality Manage Resource Center of books and prayer resources by ordering materials. Plan periodic staff outings, parties and meetings Purchase supplies and maintain office equipment Assist the Executive Director, and Director of Operations with other duties Work in person, estimated 40 hours per week, with a few evenings and occasional weekends for meetings and special events. What you need: Available work in-person Mondays to Fridays Relevant experience and ideally a bachelor’s degree Detail orientation and strong communication skills – verbally and in writing Ability to proofread, with an eye for grammar, typos and other errors. Speak English fluently, and some Spanish is helpful Computer skills and knowledge of Microsoft programs and Google Suite (Word, Excel, PowerPoint, Google Docs, Google Sheets, and G-mail) Ability to lift up to 50 pounds of office supplies (books, paper, etc.) A valid driver’s license Working full-time at Bellarmine, this position will receive outstanding benefits including: Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team 403B with company match Medical, dental, vision insurance, life insurance and long-term disability coverage 11 paid holidays, plus paid generous vacation and personal time #J-18808-Ljbffr Bellarmine Jesuit Retreat House