Director of Office Administration

Job Description

Job Description

Oversee the Accounting & Payroll functions by working closely with the Controller in the management of the following:

• Overall financial planning and financial management of the firm, ensure that the monthly closing process, billing, account payable, accounts receivable payroll, budgeting and financial reporting, and year-end processes, including rate changes, 1099’s, information for tax accountants, coordination of audit response letters.

Oversee the Human Resources functions by work closely with the Director of Human Resources in management of the following:

• Maintain growth through the recruitment of quality candidates, on-boarding of newly hired employees, off-boarding of separated employees, timely completion of employee performance evaluations, rollout of annual benefits plans, management of employee issues

Leadership of the Legal Administrative Support Team in the following:

• Management of daily operations, implementation of operational processes for improvement and efficiencies, oversight of Client intake and new matter opening processes, oversight of File Clerk responsibilities, including county filings and file maintenance, oversee, scheduling and coverage support, performance evaluations, management of employee issue, as well as coaching and training. Responsible for all Information Technology (IT) for the firm which includes:
• Overall responsibility for the following Firm software systems, which includes administration, maintenance, and user accessibility
• Management of relationships with IT support company, software and hardware vendors including sales and technical support teams, ordering computer hardware and accessories, renewing computer software licenses,

Responsible for all facets of Facilities Management which includes the following:

• Daily management of offices, oversight of Building Services staff, management of relationships with landlords, oversight of office expansion and buildout projects, management vendor relationships including negotiation of leases, contracts, and agreements.

Responsible for oversight of Marketing Service Provider which includes the following:

• Digital marketing including blogs, social media, and email marketing, search engine (SEO) management, seminars client events, advertisements, press releases, marketing materials, RFP responses, management of website updates, marketing vendor management, management of marketing budget,

Requirements:

• Must have a Bachelor’s degree or higher in Accounting, Finance, or Business Management.
• Must have 5-8 years experience in operations management, including at least 3 years of supervisory experience.
• Preferred 3-5 years accounting or finance experience, law firm or other professional services environment a plus.
• Must be technologically skilled and proficient in Microsoft Office Suite.
• Must have proven track record of organization skills, possess excellent analytical skills and possess attention to detail.
• Must have the ability to prioritize, multitask and work in a team environment.