Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front-desk operations for a real estate and property organization. This contract position requires someone who can create a welcoming first impression while managing administrative tasks with accuracy and efficiency. The ideal candidate is organized, service-oriented, and comfortable handling visitor coordination, communications, and general office support in a fast-paced environment.

Responsibilities:
• Welcome guests and tenants in a courteous manner, provide assistance upon arrival, and ensure visitors are directed to the appropriate person or department.
• Answer and route incoming calls through the main phone line, respond to routine inquiries, and relay messages promptly and accurately.
• Maintain the reception area and shared office spaces so they remain orderly, well-maintained, and ready for daily business activities.
• Handle incoming and outgoing mail, packages, and courier deliveries while keeping records organized and up to date.
• Provide administrative support such as filing documents, preparing copies, typing correspondence, and assisting with basic reports or presentations.
• Use Microsoft Office applications, including Word, Excel, and PowerPoint, to complete clerical assignments and support office documentation needs.
• Monitor visitor access procedures and follow established security practices for guest sign-in and front-desk operations.
• Assist with research and other general office tasks as needed to support the broader administrative team.• Previous experience in a receptionist, front desk, or administrative support role.
• Strong customer service skills with the ability to communicate clearly and professionally in person, by phone, and in writing.
• Proficiency with Microsoft Word, Excel, and PowerPoint, along with confidence using general computer programs and office equipment.
• Ability to manage multiple tasks at once while maintaining accuracy, organization, and attention to detail.
• Familiarity with switchboard or multi-line phone systems, mail handling, filing, photocopying, and other clerical functions.
• Strong interpersonal skills and sound judgment when greeting visitors and handling confidential or sensitive situations.
• Comfortable working in an office environment within the Real Estate & Property industry.
• Reliable typing skills and the ability to learn job-specific tools and timekeeping or office support systems as needed.