Administrative Services Specialist

Support the daily operations of the Division of Hospital Medicine by providing administrative services for Division Director, Division Administrator and assigned faculty, coordinating specialized projects, activities, and events, ensuring appropriateness of expenditures, and managing contract or grant requirements. Make decisions and exercise a high level of autonomy while typically performing administrative support/management responsibilities for the Division Director, Division Administrator, and faculty, including managing schedules, correspondence, travel arrangements, Quality Improvement initiatives and grant submission and support.Key areas of responsibility include operational and communication management, Human Resources, and Financial Planning. See full responsibilities at link below QUALIFICATIONS: A Bachelor's degree or an equivalent combination of education and experience is required. 1-3 years of experience is working in an academic environment is required. 1-3 years of experience working in a healthcare environment is required. Excellent written and verbal communication skills are required. Demonstrated experience in managing clinical and provider scheduling, including shift assignments, call schedules, and coordination across multiple service lines or departments is required. Experience with faculty recruitment is required. Experience using Microsoft Office including Word, Excel, and PowerPoint is required. Experience researching and preparing reports, conducting data entry and document editing is required. Knowledge of Epic and University of Iowa policies and procedures is desirable. Experience with QGenda is highly desirable. Experience coordinating activities and events is highly desirable. Experience verifying funds or processing reimbursement is desirable. BASIC FUNCTION: Support the daily operations of the Division of Hospital Medicine by providing administrative services for Division Director, Division Administrator and assigned faculty, coordinating specialized projects, activities, and events, ensuring appropriateness of expenditures, and managing contract or grant requirements. Make decisions and exercise a high level of autonomy while typically performing administrative support/management responsibilities for the Division Director, Division Administrator, and faculty, including managing schedules, correspondence, travel arrangements, Quality Improvement initiatives and grant submission and support.Key areas of responsibility include operational and communication management, Human Resources, and Financial Planning. See full responsibilities at link below QUALIFICATIONS: A Bachelor's degree or an equivalent combination of education and experience is required. 1-3 years of experience is working in an academic environment is required. 1-3 years of experience working in a healthcare environment is required. Excellent written and verbal communication skills are required. Demonstrated experience in managing clinical and provider scheduling, including shift assignments, call schedules, and coordination across multiple service lines or departments is required. Experience with faculty recruitment is required. Experience using Microsoft Office including Word, Excel, and PowerPoint is required. Experience researching and preparing reports, conducting data entry and document editing is required. Knowledge of Epic and University of Iowa policies and procedures is desirable. Experience with QGenda is highly desirable. Experience coordinating activities and events is highly desirable. Experience verifying funds or processing reimbursement is desirable. Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Additional Information Classification Title: Admin Services Specialist Schedule: Full-time Compensation Pay Level: 3B Contact Information Contact Name: Ashley Nelson Contact Email: View email address on click.appcast.io Equal opportunity employer The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, View phone number on click.appcast.io or View email address on click.appcast.io jobs in UI Health care, please contact UI Health care Leave & Disability Administration at View phone number on click.appcast.io. #J-18808-Ljbffr