Legal Office Assistant

Title: Legal Office Assistant Location: Oxford, MS 38655 Schedule: Full-time, onsite Monday-Friday Salary: $18.75–$23.75 per hour KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Legal Office Assistant to join our team and provide onsite support to the U.S. Attorney’s Office for the Northern District of Mississippi (USAO NDMS) in Oxford, MS. In this role, you will help keep the office’s daily operations organized and on track by supporting case management, court filings, records, visitor coordination, and other key administrative functions. This position is a strong fit for someone who is dependable, detail-oriented, and comfortable working in a busy professional environment. You will play an important behind-the-scenes role in helping attorneys and staff manage federal cases accurately and efficiently. Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES

Reception & Office Support Answer, screen, and route incoming telephone calls Greet visitors and determine the appropriate office contact Issue visitor badges and maintain visitor sign-in logs Ensure visitors follow applicable office and security procedures Receive, date stamp, sort, and log incoming mail and deliveries Prepare outgoing mail, correspondence, and light shipments Operate photocopiers, mailing equipment, multiline phones, fax machines, and other office systems Reserve conference rooms and Government vehicles through online calendars Case Management & Data Entry Open civil and criminal cases based on approved authorizations Enter case-opening information into CaseView or other Government case-management systems Create appellate records and enter case closures and declinations Send new-case notifications identifying the case number and electronic file location Review source documents and online databases before entering case information Verify the completeness and accuracy of case data Identify and correct data-entry errors or inconsistencies Maintain logs documenting data-entry activity and corrections Court Filing & Document Support Electronically file court documents through applicable court systems and online portals Upload, organize, and maintain legal and administrative documents Generate forms, correspondence, and other documents from approved templates Create and maintain organized paper and electronic files Archive or prepare records and electronic media for authorized destruction Support document version control, secure storage, and file sharing Perform copying, scanning, filing, and document-production assignments Records & Confidentiality Maintain accurate case, administrative, and office records Protect confidential, Privacy Act-protected, law-enforcement-sensitive, and proprietary information Follow applicable Department of Justice records-management and privacy procedures Ensure Government information remains within authorized systems and facilities Perform related administrative-support duties as assigned

REQUIRED BACKGROUND

Experience providing administrative, legal-office, records, data-entry, customer-service, or similar professional support Ability to perform detailed data entry with a high degree of accuracy Ability to organize assignments involving multiple steps and changing priorities Experience creating, maintaining, and organizing paper and electronic files Ability to review information, identify discrepancies, and correct errors Proficiency with Microsoft Office and standard office technology Ability to learn Government case-management and electronic filing systems Strong written and verbal communication skills Professional judgment when interacting with visitors, attorneys, and office personnel Ability to maintain confidentiality and handle sensitive information responsibly Ability to work independently and collaboratively in a professional office environment

PREFERRED BACKGROUND

Experience supporting a legal, court, Government, law-enforcement, or similarly regulated office Experience opening, maintaining, or closing legal or administrative cases Familiarity with civil or criminal case records Experience using CaseView or a comparable case-management system Experience electronically filing documents through court or Government portals Experience maintaining confidential or Privacy Act-protected records Familiarity with document-management or cloud-based file systems Experience performing quality-control reviews of entered data College coursework or an undergraduate degree

EDUCATION

High school diploma or equivalent required Undergraduate degree preferred

LOCATION

900 Jefferson Avenue, Oxford, MS 38655

TRAVEL

Travel may be required

WORK HOURS

Full-time, 40 hours per week, Monday – Friday

TELEWORK

Telework is not authorized

TRAVEL

Occasional official travel may be required with prior approval

CLEARANCE

Must be a U.S. Citizen

CLIENT

Department of Justice (DOJ)

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt ****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law. Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.