Administrative Assistant

Administrative Assistant

Location: Charlotte, North Carolina (Hybrid)

Employment Type: Contract

Contract Duration: 12 Months

Role Overview

This position is responsible for providing diverse and confidential administrative support to multiple executives. The role involves extensive calendar management, coordinating travel, processing expenses, and managing various administrative tasks. The successful candidate will handle different and conflicting objectives in a responsive and personable manner.

Key Responsibilities

• Proactively manage multiple calendars, effectively resolving conflicts in a professional manner.
• Accurately arrange complex, detailed, and frequently changing travel plans and itineraries.
• Manage all travel planning and process expenses, coordinating schedules to maximize time and create efficiencies.
• Provide administrative support, including typing memoranda, coordinating correspondence, and maintaining accurate records.
• Prepare meeting minutes and related documents.
• Communicate with executives and line management to gather and convey relevant information.
• Assist with organizing in-person meetings, off-sites, and other staff events.
• Assist the site leader with site-specific activities, access management, and organization.

Required Qualifications

• 3+ years of experience as an Administrative Assistant or a comparable role.
• Demonstrated ability to interact with senior-level executives.
• Proficiency in the MS Office Suite (Word, Outlook, PowerPoint).
• Ability to work independently, multi-task, and manage time wisely in an urgent, deadline-driven environment.
• Capability to handle confidential and sensitive material with the highest degree of integrity.
• Excellent attention to detail, organizational skills, and a proactive attitude.

Preferred Qualifications

• Prior experience in a similar role within the specified client environment or Global Technology.
• Strong executive presence and superior interpersonal communication skills.
• Experience with Co-Pilot.

Work Environment

This role requires a hybrid schedule with a minimum of three days per week onsite.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.