Executive Assistant

YOUR CONTRIBUTION TO OUR SUCCESS!

An Executive Assistant (EA) contributes to AHF by providing executive, administrative, and communication support to the President, helping maximize the President's effectiveness in leading the organization and advancing its mission. The Executive Assistant maintains a welcoming and professional presence and serves as a trusted partner in managing the President's day-to-day operations and priorities. Reporting to the Chief of Staff, this role works closely with leaders, departments, employees at all levels, Board members, and external contacts to ensure communications, scheduling, and administrative functions are handled efficiently and professionally. Responsibilities include, but are not limited to, complex calendar management, serving as a liaison to the Board of Directors, coordinating travel, meetings, and event logistics, overseeing projects and initiatives, preparing monthly expense reports, preparing and documenting meeting minutes, and providing additional executive support as needed. This position requires domestic travel as needed to support meetings, conferences, organizational events, and other business-related activities and tasks. The ideal Executive Assistant will have at least five years of experience providing Executive Assistant support to Board-level executives, C-suite leaders, or similarly senior leadership teams. The Executive Assistant enhances the reputation of AHF by understanding the value of effective time management, organization, and clear communication. This role contributes to the President's effectiveness by leveraging technology, streamlining processes, improving workflows, and ensuring information is organized, accessible, and communicated efficiently. Nimble and adaptable, the Executive Assistant responds effectively and applies strong problem-solving skills to evolving priorities and works collaboratively with individuals across the organization and external contacts while maintaining clear communication, strong organization, and attention to detail. You will be a passionate advocate for our top initiatives. To be successful as an EA it is crucial to ensure that the AHF Core Values and Mission stay top of mind with all that you do. At AHF we are nimble and able to adapt in a dynamic environment to assist in providing the best experience for our clients and workplace for our employees. AHF has a collaborative organizational structure where staff are accountable to multiple leaders. The EA will work as a part of a close-knit team to contribute to AHF's mission through exceptional service, strong partnerships, and a commitment to continuous improvement, enhancing the effectiveness of the President and the reputation of the organization. AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation! Does the idea of doing something that really makes a difference in people's lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? If so, AIDS Healthcare Foundation is the place for you! Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them. AHF's core values are: Patient-Centered Value Employees Respect for Diversity Nimble Fight for What's Right Please review our Advocacy page for the latest news on how AHF is Fighting for What's Right! Advocacy News. Benefits at AHF AHF offers comprehensive benefits to help our employees do and be their very best! These benefits are intended to enhance employee physical, financial, spiritual and professional health. AIDS Healthcare Foundation