Office Assistant Level I/II

The Position

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 6/30/26, 7/14/26 (Final) Level I - $3,570.48 - $4,341.33/month Level II - $3,669.67 - $4,459.62/month Office Assistants provide a wide range of clerical/operational support involving customer service, document preparation, filing and record keeping, and other regularly performed duties which support the function of an office operation. Office Assistant is a single class with two salary levels. Office Assistant (Level II) is the journey level and Office Assistant (Level I) is the entry and training level class designed to enable persons without sufficient qualifying experience to enter County service. Some positions may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance, and are excluded from the representation unit which includes positions allocated to the regular class.

Examples of Knowledge and Abilities

Knowledge of clear writing: grammar, punctuation, spelling, vocabulary; standard methods of filing (alphabetic, numeric, chronological); English language to communicate; telephone procedures; arithmetic to make calculations including addition, subtraction, multiplication, division and correct change; keyboard (computer, typewriter); letter and memo format; general principles, procedures and practices of recordkeeping.

Ability to calculate solutions to match problems involving addition, subtraction, division and multiplication; understand and follow basic oral and written instructions; operate computer terminals, typewriter, printer, copier, microfiche, and FAX; prioritize work to meet deadlines; read English at a level necessary to understand procedures manuals, policies and guidelines; write English at a level necessary to prepare correspondence according to specified format and record incoming information; speak English at a level necessary to communicate information clearly; operate communication devices, telephone and may include radios; deal tactfully with people; ability to accurately proofread details, noting and detecting errors.

Required for some positions: Types from clear copy accurately at a rate of not less than 45 words a minute.

Employment Qualifications

Minimum Qualifications Any combination of education, training, and experience likely to provide the required knowledge and abilities for this class as described above. Typical ways include Office Assistant (Level II): Six (6) months clerical experience in Sacramento County service or in any public or private agency. Office Assistant (Level I): There are no education or experience requirements for appointments at (Level I). Note: The level at which initial appointments to the class of Office Assistant are made, and advancement from the lower to the higher level of this class (Level I to Level II), are at the discretion of the appointing authority, providing the minimum qualification is met.

Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice.

Special Requirements Ability to speak, read, and/or write fluently in a language other than English, or knowledge of the culture as certified by the Department of Personnel Services (formerly the Department of Human Resources). Where required, these special skills may be used in performing such tasks as the following: 1. Gives information by telephone or in person, regarding department services in an language other than English, to persons who understanding of English is limited. 2. Translates the meaning of written English in regulations or ordinances, to a language other than English. 3. Translates into English requests from the public, presented orally or in writing in a language other than standard English. 4. As assigned, assists other department employees by giving information and advice on problems involving relationships with persons of different language or cultural backgrounds.

Probationary Period The probationary period for this classification is six (6) months.

Application and Testing Information

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date.

Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.