Administrative Assistant

Job Description

Job Description

Position Summary

PSI is seeking a highly organized, professional, and proactive Administrative Assistant to provide executive-level support to the President. This role serves as a key point of contact for internal staff, clients, subcontractors, vendors, and business partners while helping ensure the efficient operation of the executive office.

The ideal candidate will have exceptional organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Manage the President's calendar, appointments, meetings, and travel arrangements.
• Screen and direct phone calls, emails, and correspondence.
• Prepare reports, presentations, meeting agendas, and professional communications.
• Coordinate meetings with clients, vendors, subcontractors, and company leadership.
• Maintain confidential business and personnel information with discretion.
• Assist with project documentation, contracts, proposals, and bid packages.
• Track deadlines and ensure timely completion of administrative tasks.
• Organize and maintain physical and digital filing systems.
• Support special projects and company initiatives as assigned.
• Coordinate company events, executive meetings, and office activities.
• Handle incoming visitors and provide a professional first impression of the company.
• Assist with expense reporting, invoice approvals, and other administrative processes.

Qualifications

Required

• High school diploma or equivalent.
• 3+ years of administrative or executive assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with professionalism.
• Experience managing multiple priorities with minimal supervision.

Preferred

• Associate's or Bachelor's degree in Business Administration or a related field.
• Experience in the construction, engineering, or contracting industry.
• Familiarity with project management software, construction documentation, and contract administration.
• Experience supporting C-level executives or company owners.

Skills & Competencies

• Exceptional attention to detail
• Professional demeanor and customer service skills
• Strong problem-solving abilities
• Initiative and adaptability
• Ability to work effectively under deadlines
• Strong interpersonal skills
• Dependability and accountability

Compensation & Benefits

• Competitive salary based on experience
• Paid time off and holidays
• 401(k) with company match
• Professional development opportunities
• Supportive team-oriented work environment