Vehicle & Equipment Coordinator

Job Description

Job Description

Salary: $20.00

Vehicle & Equipment Coordinator

Full-time Hourly Position

Reports to: Vehicle & Equipment Manager

Supports: APAA Company

About APAA & Join Our Team

Alaska Premier Auctions & Appraisals (APAA) is a locally grown, Alaskan-owned small business committed to excellence in auction services. We connect people to meaningful items, antique treasures, historical artifacts, fine art, vehicles, equipment, firearms, jewelry, and everyday collectiblesand bring their stories to light through our expertise and care.

Were proud to have been named one of the 2025 Best Workplaces in Alaska by the Alaska Journal of Commerce. This recognition is based on feedback from an anonymous, third-party employee survey conducted by Best Companies Group. Achieving this honor reflects our teams dedication to fostering a positive and supportive work environment.

Here, youll join a collaborative, respectful, and hands-on team that values hard work, integrity, and teamwork. We believe in supporting your development, celebrating your contributions, and giving you the tools and autonomy to shine.

If you enjoy working with vehicles and equipment, have an eye for detail, and thrive in a fast-paced environment, wed love to hear from you. At APAA, your work truly matters; each vehicle and piece of equipment you handle helps ensure smooth operations and successful auctions across Alaska and beyond.

What the Vehicle & Equipment Coordinator Does

As a Vehicle & Equipment Coordinator, you assist the Vehicle Manager with all aspects of receiving, preparing, and selling motor vehicles and equipment consigned to APAA for auction. Youll photograph and catalog vehicles, assist with diagnostics and troubleshooting, and ensure all assets meet safety standards. Your role helps ensure every vehicle and piece of equipment is ready for auction presentation, transport, and sale.

Key Responsibilities Include:

• Schedule and participate in the drop-off or pick-up of vehicles and equipment consigned to APAA for auction.
• Assist with managing vehicle and equipment inventory, photographing for sale, writing descriptions, and maintaining organization in the yard.
• Support the Vehicle Manager in diagnosing, assessing, and disclosing mechanical, electrical, and technical issues.
• Wash, vacuum, and fuel vehicles at an off-site location as required.
• Drive, park, and move vehicles and equipment safely; jumpstart vehicles when needed.
• Perform visual safety inspections and report concerns to the Vehicle & Equipment Manager.
• Assist with preparing registration, title, tags, and other legal documentation for vehicle and equipment sales.
• Ensure proper and secure storage of consignor keys, vehicles, and equipment.
• Complete intake and pickup documentation accurately, maintaining detailed logbooks following APAA guidelines.
• Remove snow and ice from vehicles and equipment as needed for auction readiness.
• Other duties and projects as assigned.

Supervisory Role: This position has no supervisory responsibilities.

The Impact Youll Make

• You help ensure the safe, organized, and professional handling of all vehicles and equipment.
• You contribute directly to the success of every vehicle auction by maintaining quality, accuracy, and safety.
• You help strengthen APAAs reputation for professionalism and reliability in the vehicle and equipment marketplace.
• You play a critical role in supporting teamwork between intake, cataloging, and logistics departments.

What Success Looks Like

• Vehicles and equipment are consistently prepared, photographed, and cataloged according to APAA standards.
• You maintain accuracy and organization in all logs and documentation.
• You communicate clearly and effectively with teammates and management.
• You uphold safety standards and contribute to smooth operational flow across departments.

Knowledge, Skills & Abilities

• Experience with a digital camera or smartphone camera is preferred.
• Knowledge of photography and lighting techniques preferred.
• Ability to lawfully operate motor vehicles (standard and automatic transmissions).
• Familiarity with gasoline and diesel engines and 12-volt electrical systems.
• Ability to obtain and safely operate a forklift (training provided).
• Strong organizational and time management skills.
• Dependable attendance and punctuality.
• Positive, solution-focused attitude with strong teamwork skills.
• Ability to lift to 50 lbs independently and heavier weights safely with team lift methods.
• Ability to stand or sit for extended periods while cataloging inventory.

Minimum Qualifications

• High school diploma or GED equivalent.
• Ability to work outdoors in variable conditions, including hot or cold weather.
• One year of photography experience or training is preferred but not required.
• Proficiency in MS Office and/or Google Workspace applications.
• Valid Alaska drivers license.
• Clean driving record.
• Ability to pass a background and reference check.

Working Conditions & Schedule

This role operates in a fast-paced environment requiring consistent attendance, attention to detail, and adaptability. Work takes place both indoors and outdoors, often involving vehicle movement, photography, and preparation in all weather conditions. Occasional overtime may be required.

Schedule: Monday Friday, 9:00 a.m. to 6:00 p.m. (8-hour shift + 1-hour unpaid break)

Perks & Benefits

• 401(k) with company matching
• Employee Health, Dental, and Vision Insurance
• Employer-funded short-term & long-term disability
• Employer-funded life insurance
• Paid time off and paid holidays
• Employee Assistance Program
• Employee discount
• Professional development assistance
• Referral bonus program

General Standards & Culture

• Maintain strict confidentiality of client materials and information.
• Return internal and external correspondence within one business day (or within two hours when possible).
• Use company technology responsibly to enhance operations and competitive edge.
• Bring solutions, not just problems; we expect proactive thinking.
• Representing APAA well, client experience is central.
• Be a team player; occasional crossteam coverage may be needed.
• Offer ideas and improvements; your voice matters.