Manager, Accounts Payable

Job Description

Job Description

At AeroSafe Globa l, we are reframing the last mile as the first moment of care. We are an integrated healthcare service partner solving the pharmaceutical industry’s complex challenges by bridging the gap between cold-chain logistics and the point of care. Our mission is to ensure the integrity and delivery of life-saving medicines to every patient.

Summary

The Manager, Accounts Payable is responsible for leading and overseeing all accounts payable for the organization. This role ensures the timely and accurate processing of invoices, payments, and related financial activities while maintaining strong internal controls, compliance, and vendor relationships. The Manager will lead a team of AP professionals and will partner with other departments such as Treasury, Procurement, and Operations to drive efficient and continuous process improvement.

Key Responsibilities

• Oversee full-cycle accounts payable, including invoice receipt, validation, coding, approval, and payment, ensuring accuracy, compliance, and timely processing
• Prepare and deliver weekly AP aging reports, payment proposals, and monthly payment analyses to senior management to support cash flow planning and strategic decision-making
• Analyze and forecast supplier payments, projecting weekly and three-week cash requirements to optimize cash flow and financial planning
• Collaborate with Procurement and Operations to manage prepayments, project billing, and supplier advancements
• Coordinate with Accounting to support month-end and year-end close processes, including accruals, reconciliations, journal entries and audit support
• Identify and implement process improvements and best practices to increase efficiency, reduce cost, and mitigate risk; enforce AP policies, procedures, and internal controls, including SOX and segregation of duties
• Manage corporate credit card programs, including reconciliations and maximizing company rebates
• Oversee employee reimbursements in Concur and develop/maintain the Travel & Expense policy to ensure compliance, clarity, and operational efficiency
• Lead, mentor, and develop the AP team, setting performance goals, conducting reviews, and overseeing training and staffing
• Promote a culture of accountability, collaboration, and continuous improvement across the AP function
• Partner with Treasury to optimize payment scheduling, maximize early-payment discounts, and minimize cash exposure
• Ensure compliance with accounting standards, tax regulations (e.g., 1099 reporting), and audit requirements
• Lead preparation and support for internal and external audits relating to accounts payable
• Track, analyze, and report key AP metrics, including invoice aging and payment accuracy, to inform management decisions

Required Education, Skills & Experience

• Bachelor’s degree in accounting, finance or another business-related field
• 5+ years accounting experience with at least 2-3 years in a leadership/supervisory role
• Proficiency in ERP systems and Microsoft Office, specifically Excel
• Excellent analytical, problem-solving, and decision-making skills
• Ability to manage multiple priorities and adapt to changing priorities
• Exceptional leadership, communication, and stakeholder management abilities
• Strong attention to detail and well organized
• Excellent communication and interpersonal skills

Travel: None

Physical Requirements

While performing the duties of this job, frequently will be required to sit; type; use hands to finger, handle or feel objects, tools, or controls (some repetitive motion); and talk or hear. Also, occasionally will be required to stand, walk, reach with hands and arms, bend, stoop, kneel, and crouch and lift and/or move up to 40 pounds. Specific vision abilities required by this job include some close vision. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Tools & Equipment: PC, printer, telephone, fax machine, copier, and other office equipment

Environmental Factors: Normal office environment

Equal Employment Opportunity Policy: AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.