West Elementary Secretary

Job Title: Principal's Secretary Exemption Status/Test: Nonexempt


Reports to: Principal Term: 12-month


Dept./School: West Elementary School

Primary Purpose:


Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:


Education/Certification:


High school diploma or GED

Special Knowledge/Skills:


Proficient keyboarding and file maintenance skills


Ability to use software to develop spreadsheets, databases, and do word processing


Ability to maintain accurate and auditable records


Knowledge of basic accounting principles


Ability to follow verbal and written instructions


Ability to perform a variety of tasks often changing assignment on short notice


Effective organizational, communication, and interpersonal skills

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

1. Receive incoming calls, take reliable messages, and route to appropriate staff.
2. Assist students, teachers, and parents as needed.
3. Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

1. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
2. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
3. Maintain inventory of fixed assets, equipment, and supplies.

Other

1. Assist with planning, preparation, and setup of faculty meetings and campus activities.
2. Sort, distribute, or deliver mail and other documents.
3. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
4. Maintain confidentiality.

Supervisory Responsibilities:


Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors:


Tools/Equipment Used: Standard office equipment including personal computer and peripherals


Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting


Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching


Lifting: Occasional light lifting and carrying (less than 15 pounds)


Environment: May work prolonged or irregular hours


Mental Demands: Work with frequent interruptions; maintain emotional control under stress


This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.


Application Procedure:

Application Deadline: Applications will be accepted until the position is filled.

District Employees: Must have completed the Voluntary Transfer Form. Send a letter of interest and Resume to Principal Jennie Petrasic at View email address on click.appcast.io.


External: Apply online via Region 11.

The Aubrey Independent School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability or any other legally protected status.