Fiscal Specialist

Fiscal Specialist

Position Number: 0096836T

Hiring Unit: ADMINISTRATION, AUXIL ENT, AUXIL ENT

Location: UH at Manoa

Closing Date: 08/25/2026, 11:59pm

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

Duties and Responsibilities (*Denotes Essential Functions)

1. Serves as a fiscal administrator and provide related support to various UH Manoa operating units (Campus Services, Student Housing Services, Campus Operations & Facilities).

2. Assists with ensuring the completeness and accuracy of all entries in journals and in general and subsidiary ledgers.

3. Assists with computer input for the University's financial accounting system.

4. Monitors and verifies accounting system reports of finances, and reconciles as necessary.

5. Assists with adjusting entries and preparing journal vouchers.

6. Assists with ensuring accuracy and completeness of monthly operating statements, including expense schedules, and inventory reports.

7. Collects statistical data from existing files and records necessary for budget preparation, variance reports, periodic operational status reports, and response to inquiries from other units within the University.

8. Assists in year-end closing and preparation of operating statement, balance sheets, and analytic reports.

9. Assists with ensuring that all payments and deposit of collections are made on a timely basis.

10. Helps resolve disputed supplier claims, investigates, and corrects delays in processing, prepares necessary correspondence regarding these problems. Acts as liaison with the Disbursing Office and follows-up with departments.

11. Assists with preparation of procurement and payment documents for supplies, services, and equipment intended for department use.

12. Assists in preparation for and execution of year-end physical inventory.

13. Assists in conducting surprise cash counts at various departments.

14. Assists with purchasing card reconciliations.

15. Assists with the processing of salary overpayment notices, forms, and payments.

16. Assists with the reconciliations of daily sales receipts.

17. Other duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration, public administration, arts and sciences, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting and/or finance; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of accounting and/or finance demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting and/or finance.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the accounting and/or finance.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

1. Some familiarity with University fiscal procedures.

To Apply

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

• Resume;
• Names and contact information (telephone number and email addresses) of three (3) professional references; and
• Copy of your official transcript showing highest degree. (Official transcripts will be required if selected to fill the position.)

Note: If you have not applied for a position before using NeoGov, you will need to create an account. If multiple applications are received from the same candidate, only the most recent application will be reviewed. Please not include any self-identifying photos, and PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBER AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawai'i Office of Campus Services, and will not be returned.

Inquiries: Campus Services Human Resources Office; View phone number on click.appcast.io, View email address on click.appcast.io

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: