Administrative Assistant II

On-Site role

Job Description:

• The Administrative Assistant II provides comprehensive administrative and clerical support to multiple managers and/or departments in a fast-paced office environment.
• The ideal candidate has 1-2 years of administrative support experience, strong organizational and communication skills, and proficiency in Microsoft Office applications.
• This role involves coordinating meetings and travel arrangements, managing calendars, preparing reports and documents, maintaining records, responding to inquiries, assisting with departmental budgets, and supporting daily office operations.
• The successful candidate will be detail-oriented, professional, adaptable, and capable of managing multiple priorities with minimal supervision.

Key Responsibilities:

• Provide administrative and clerical support to multiple managers and/or departments.
• Coordinate meetings, conferences, and departmental events, including scheduling, travel, lodging, presentation materials, and equipment.
• Manage calendars, meeting schedules, appointments, and event details.
• Prepare, format, proofread, and maintain correspondence, reports, presentations, and other departmental documents.
• Maintain databases, filing systems, departmental records, websites, and other administrative resources.
• Research, analyze, and summarize information and data to support reports, charts, graphs, spreadsheets, and presentations.
• Assist with departmental budgets, process expense reports, and maintain financial and account records.
• Answer and screen incoming calls, route inquiries, take messages, greet visitors, and provide routine information to internal and external customers.
• Respond to inquiries regarding departmental policies, procedures, and administrative processes.
• Order office supplies and equipment, monitor inventory, and coordinate repair and maintenance requests.
• Identify and resolve routine administrative issues using established policies and procedures; research information as needed.
• Handle confidential information and sensitive matters with professionalism and discretion.
• Meet deadlines, prioritize competing tasks, and maintain accurate records in a fast-paced environment.
• Provide administrative coverage and support to other departments during periods of increased workload, employee absences, or as required by business needs.

Required Qualifications:

• High school diploma or equivalent preferred.
• One to two years of administrative or clerical support experience preferred.
• Intermediate or higher proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with standard office procedures, administrative practices, and report generation.
• Proficiency in internet research and general computer applications.
• Strong verbal and written communication, listening, and interpersonal skills.
• Excellent organizational, analytical, problem-solving, and time-management skills.
• Ability to manage multiple tasks, meet critical deadlines, and work with minimal supervision.
• Strong attention to detail and accuracy in documentation and recordkeeping.
• Ability to interact professionally with the public, customers, and colleagues in person and over the telephone.

Preferred Skills and Competencies:

• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.
• Professional, friendly, and customer-service-oriented demeanor.
• Flexibility to support multiple departments and adjust to changing business priorities.
• Initiative to identify opportunities for improving administrative processes.
• Ability to interpret and follow established policies and procedures while independently resolving routine issues.
• Strong multitasking skills and the ability to perform effectively in a fast-paced office environment.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers