Executive Administrative Assistant

Medtronic Executive Administrative Assistant

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

As a Medtronic Executive Administrative Assistant, you will be part of a dynamic and fun team that drives business growth and efficiencies through innovation. This role will be based in our Operational Headquarters located in Fridley, Minnesota office with some flexibility in working remotely approximately 1 day per week based on business needs. Use your passion, organizational skills, and proactive nature to support the leadership team of the Operations Innovation group. Your skills and positive attitude will be essential to help accelerate our ability to meet our goals and delight our business partners. If you have strong communication skills and are highly organized with an ability to prioritize, this winning team would love to have you join them! The position's primary focus is to provide expert executive-level administrative support to the VP of Business Partnerships and VP of EHS. A successful candidate will require attention to detail, thoroughness, time management and effective prioritization.

Bring your talents to an industry leader in medical technology and healthcare solutions we're a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We encourage and support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. Join us for a career that changes lives.

Manage the overall Global Business Partnerships Team (i.e. weekly, monthly, quarterly, and annual mtgs., town halls, team communications, strategy documents, action item tracking, team building and community events, etc.)

Provide administrative support including maintaining calendars, meeting and conference coordination, travel coordination (domestic and international), submitting expense reports, preparing communications, and ordering supplies

Create meeting minutes, manage agendas, and track actions

Perform a wide variety of non-routine administrative tasks including supporting periodic special projects or assignments

Gather, compile and report on information relevant to VP's assignments (Organizational Health Survey analytics, training completion performance, etc.)

Use problem solving skills for process improvement in systems, processes, and communications

Process invoices and purchase orders

Assist with onboarding new, direct staff members and provide into overall extended team onboarding program

Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, ensuring AV set-up, and venue bookings

Coordinate with HR, TA, and Hiring Leader to schedule interviews for staff level department openings

Maintain current org charts, and email distribution lists

Effectively manage scheduling with internal and external / third party partners (i.e. Software companies, 3PL's, Transportation/Logistics Carriers, etc.)

MUST HAVE (Minimum Requirements)

High School Diploma or equivalent with 6+ years of administrative support experience

NICE TO HAVE (Preferred Qualifications)

Ability to collaborate with others to achieve goals, while building rapport internally and externally

Strong organization, technical, and communication skills (both written and verbal)

Expert working knowledge of Microsoft Office suite (e.g., PowerPoint, Word, Excel, Outlook)

Associates or Bachelor's degree

Technical aptitude including an expert in Microsoft Tools, including Teams for meetings and PowerPoint with the ability to create meeting slides & follow-ups with team members to receive content on time

Proven experience supporting projects and multi-tasking several priorities/projects/resources

Ability to thrive in a dynamic team environment and professionally deal with various interruptions

Experience working with confidential, trusted information

Proven drive for results and responsiveness

High degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues in original ways

Strong influence and communication skills with all levels of an organization and external business contacts

Ability to travel 4-5 times per year (approximately 10-12 days annually)

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.?

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind:

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at View email address on click.appcast.io.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$62,400.00 - $93,600.00This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

It is the policy of Medtronic to provide