Administrative Assistant

Administrative Assistant

Central Jersey College Prep Charter School (CJCP) is a tuition-free, public charter school in Somerset, New Jersey serving grades Kindergarten through 12th. CJCP is a recipient of many awards and designations such as: USDOE Blue Ribbon Award, 2016 NJDOE Tier-I Charter School, 2013-2018 US News Best High Schools, 2015 - 2024 National Charter School, 2020 College Board AP Honor Roll, 2023 - 2024 College Board AP Capstone School, 2020 - 2024 Great Schools College Success Award, 2020-2022 100% graduation rate, 2011- 2024 100% acceptance rate into four-year colleges and universities since 2011.

The mission of CJCP is to provide academic and social opportunities for students to attain the skills necessary for success in post-secondary education. CJCP serves its mission by offering rigorous educational programs with an emphasis on college preparation, college and career counseling, and extracurricular enrichment activities.

Key Responsibilities

• Executive Support
• Provide direct administrative support to the Directors, including but not limited to calendar management, meeting coordination, and document preparation.
• Draft, proofread, and edit correspondence, reports, presentations, and internal communications.
• Prepare materials and agendas for the leadership team.
• Coordinate logistics and planning for internal leadership meetings and schoolwide events.
• Assist in tracking progress on strategic initiatives, school compliance reporting, and special projects.
• Liaise with other departments and school campuses to ensure alignment with executive priorities.
• Office & Administrative Operations
• Serve as the central point of contact between the Director Team and internal/external stakeholders, including parents, teachers, and community partners.
• Manage incoming communication (email, calls, mail) and ensure timely follow-up and resolution.
• Maintain the confidentiality of all information obtained during the course of employment, including but not limited to student and staff records, internal communications, and any proprietary or sensitive data, in accordance with FERPA, applicable privacy laws, and Charter School policy.
• Support cross-departmental coordination and follow-up on action items.

Qualifications

High school diploma or equivalent; associate's degree or higher preferred. Minimum 3 years of administrative or executive assistant experience (experience in education or nonprofit sector a plus). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Zoom), Student/Staff Management systems (e.g. Frontline) is a plus. Ability to manage multiple priorities with discretion and confidentiality.

Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance 8 hour shift - Monday to Friday Work Location: In person Job Types: Full-time, 10-Month Contract Starting at: $45,000.00