Project Coordinator

Job Description

Job Description

What You'll Do

• Gather and process all subcontractor draw schedules and invoices including collecting lien waivers and back up requirements
• Coordinate and prepare monthly draw packages for submission
• Prepare, process and disseminate all subcontract agreements, schedule of values, purchase orders, change orders and back charges
• Gather, monitor and input insurance information
• Coordinate distribution of monthly subcontractor checks
• Input and/or update the above into Timberline, Sage 300 and/or other accounting software platforms
• Organize the project, and complete filing as needed
• Draft correspondence as necessary as determined by the Project Manager
• Assist in establishing schedules of values for subcontractors
• Review general contracts for all pertinent information and coordination with accounts payable
• Create project files to mirror corporate construction files
• Assist in all duties regarding start-up of project, i.e. trailer, electrical, plumbing, and all temporary requirements
• Assist in the procurement of permits
• Review and type all subcontract agreements including all attachments and schedule of values
• Assist in gathering all pertinent submittals and log them in the submittal log and follow up on submittals to ensure receipt and delivery in a timely manner by a letter of transmittal
• Participate in regular meetings meetings with leadership team to review project status, i.e. all logs, turnover schedule and subcontractor status
• Create and maintain a subcontractor/supplier log and update weekly
• Communicate with consultants to ensure all information i.e. RFI’s, Architectural Supplemental Instructions, etc. are received in a timely manner and distributed to the field for approval
• Assist in receiving all submittals and after approval, distribute to field for field use
• Ensure all paper work is flowing to the proper parties including Development, Project Manager, Vice President, President of Construction and Corporate
• Create four copies of the Maintenance and Operations Manuals by trade
• Make certain that all subcontract Safety Manuals are on site
• Make recommendations and modifications regarding office and site performance, business needs, etc.
• Any other tasks assigned or directed

What You'll Need To Succeed

• A high school diploma is required, and an undergraduate degree in accounting, project management, business or a related field is preferred
• General knowledge of the real estate and development industry
• Effective organizational and time management skills
• Excellent verbal and written communication and listening skills
• Ability to work independently with minimal supervision
• Accurate and detail oriented
• Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates
• Dependable, punctual, and reliable
• Typing and data entry skills
• Ability to use a 10-key calculator accurately by touch
• Proficient in Word, Excel, Outlook, and other relevant programs
• Ability to have flexibility with working schedule based on business and deadline needs
• Ability to work a schedule during normal work hours and that may be other than Monday-Friday, 8-5. Work in excess of 40 hours per week is likely
• Consistent, regular and in person attendance during regular working hours at the workplace is required

What You'll Receive

• Professional and upbeat work environment
• Competitive compensation and incentives
• Generous paid time off including vacation, sick, holiday, birthday and volunteer time
• Low Premiums for Medical, dental and vision coverage; including access to telemedicine
• Paid parental leave for eligible new parents
• Flexible spending account
• Health saving account with Company match
• Company-paid life insurance
• Short- and long-term disability coverage

Alliance Residential is an equal opportunity employer. All applicants receive consideration for employment without regard to race, age, sex (including gender, pregnancy, childbirth, and related medical conditions), color, creed, medical condition, genetic information, marital status, national origin, alienage, citizenship status, religion, sexual orientation, military or veteran status, handicap, mental and physical disability, and family care or leave status, as well as all other characteristics protected by state or federal law or local law.