Senior Administrative Assistant, Department Head's Office

Posting Description SENIOR ADMINISTRATIVE ASSISTANT , Biological Engineering, under minimal supervision, provides diverse, complex, and high-level administrative support for the day-to-day activities and operations of the Department Head’s office; provides calendar management and administrative support for programs, events and projects; serves as a high-level contributor or coordinator of multiple projects; serves as liaison between Department Head office and MIT offices, collaborating institutions, research centers, industry partners; works closely with travel agents in arranging complex domestic and international travel arrangements; administers support for faculty affairs, including faculty searches, faculty appointments, promotion cases and visa applications; plans and coordinates high-profile events, such as meetings, seminars, conferences, and retreats; maintains an open Department Head office and serves as a point of contact for all visitors, faculty, staff, students; performs and assists with other projects and administrative duties as assigned; serves as a contact point between the DH and BE staff, other departments and programs, and the Dean’s office. Job Requirements Required qualifications: High School diploma A minimum of five years of administrative or related experience Excellent organizational, administrative, resourcefulness, and time-management skills Ability to research and resolve complex problems Ability to anticipate, prioritize, and work on multiple projects simultaneously Strong ability to exercise discretion, patience, diplomacy, and discretion handling confidential information Keen attention to detail and accuracy in work Ability to work independently as well as part of a team Excellent verbal and written communication skills, including a strong, poised phone presence and excellent grammar and proofreading ability High level of flexibility and adaptability Ability to interact with faculty, staff, high-visibility visitors, highly motivated students, and leaders of other MIT offices Proficiency with Microsoft Office applications, Adobe Acrobat Professional, Dropbox, Google Workspace, FileMaker Pro, Photoshop, PowerPoint, Drupal, WordPress, and web search engines Experience in event planning Ability to make complex travel arrangements A record of reliability and punctual attendance Preferred qualifications: Bachelor’s degree Related experience in an academic environment MIT experience Knowledge of SAP, SAPweb, Concur, and MIT financial processes, policies, and procedures Experience managing or leading others Occasional travel, evening and weekend work required. Work schedule in person and on campus only. #J-18808-Ljbffr Massachusetts Institute of Technology