Billing Specialist

Job Description

Job Description

We are looking for a Billing Specialist to support accurate, timely invoicing for a growing operation in Spring, Texas. This role focuses on preparing and reviewing invoices tied to contracts, purchase orders, and/or Master Service Agreements (MSA) internal customer arrangements while ensuring required backup is complete before billing is finalized. The ideal candidate brings strong billing experience, confidence working in Excel, and the ability to coordinate closely with operations to maintain invoice accuracy across multiple projects and entities.

Responsibilities:

• Prepare invoices for contract-based, purchase order, and Master Service Agreement/internal customer billing using information provided by operations teams.

• Manage billing activity for multiple related business entities, with a high volume of transactions involving affiliated companies.

• Verify that each invoice includes all required backup materials and aligns with applicable billing terms before submission.

• Process a mix of straightforward logistics invoices and unit-based billings, such as charges tied to measured quantities or project output.

• Review billing details for completeness and enter finalized invoice data into the appropriate systems with a high degree of accuracy.

• Route draft invoices to operations for validation, incorporate corrections when needed, and release approved invoices for distribution.

• Maintain project billing trackers to monitor amounts billed, prior balances, open receivables, and overall project billing status.

• Use Excel and system tools to export, organize, and upload billing data, including higher-volume invoice activity processed through integrated platforms.

• Apply approved cost-plus pricing structures when required and ensure invoices conform to contractual, purchase order, or master agreement terms.

• 3+ years of billing experience in a corporate, project-based, or service-driven environment.
• Hands-on experience creating invoices against contracts, purchase orders, or master service agreements.
• Background supporting intercompany billing or accounting activity across multiple legal entities.
• Strong Excel skills, including working with formulas, organizing exported data, and handling spreadsheet-based billing support.
• Ability to review billing documentation carefully and confirm compliance with customer terms and supporting requirements.
• Experience with project billing, including tracking billed amounts, prior charges, and outstanding balances.
• Familiarity with logistics, unit-based invoicing, or cost-plus billing is strongly preferred.
• Experience working in Spectrum or a comparable billing/accounting system is preferred.